ADMINISTRATIVE ASSISTANT II

Position Overview

Under general direction, manages all aspects of assignments for the unit. Responds to written inquiries and telephone calls. Performs special projects for management.

State of Illinois Benefits
•    Health, Life, vision, and dental insurance
•    12 weeks paid maternity/paternity leave
•    Pension Plan – Vesting at 10 years for Tier II
•    Full 20-year retirement awards free health insurance during retirement
•    Deferred compensation and other pre-tax benefits programs
•    Paid state holidays, 12-14 days annually
•    3 paid Personal Business Days annually
•    12 Paid Sick Days annually (Sick days carry over year to year)
•    10-25 Days of Paid Vacation time annually (10 days in year one of employment)
•    Personal, sick, and vacation rates modified for 12 hour work schedules (as applicable) 
•    Employee Assistance Program and/or mental health resources
•    For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
 

Essential Functions

• Serves as a staff assistant to the Chief of Prosecutions performing duties some of which are of a sensitive or controversial nature.

• Conducts research on special projects and/or problem areas of controversial and/or sensitive nature.

• Serves as Liaison to Division of Real Estate advisory boards.

• Serves as liaison for the Department in confidential and controversial situations on real estate prosecutions related issues involving a diversity of people and interests.

• Coordinates the preparation of various prosecutorial reports, legal documents, statistics including file initiation reports, monthly and yearly statistics, monitoring of files, monitoring of compliance following Consent orders.

• Arranges or assists with the preparation of major conferences and staff meetings. 

• Assists in the budget process.

• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires two years of professional experience in a public or private organization.
   

Preferred Qualifications

• Prefers at least five years of experience working as an Administrative Assistant, Executive Assistant, Secretary, Office Manager, or similar. 
• Prefers at least five years of experience working as an Administrative Assistant, Executive Assistant, Secretary, Office Manager, or similar, providing direct support to a President, Director, Lead Executive, or similar.
• Prefers at least three years of experience working in the field of Real Estate. 
• Prefers at least three years of experience working in the field of prosecutions. 
   

Conditions of Employment

• Requires the ability to travel in the performance of duties.
• Requires completion of a background check and self-disclosure of criminal history.

       The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Agency Overview

IDFPR is a regulatory licensing and enforcement agency that protects the residents of Illinois, ensures the safety and soundness of financial institutions, ensures that competent professionals are licensed to provide services to the public, and enhances commerce in the state for the benefit of all its residents.