OFFICE COORDINATOR, Opt. 2

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded underMy Documents → Additional Documentssection for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, pleasedo not include wage or salary information in your resume or other profile or application materials.

Springfield, IL, US, 62703

​Agency:Illinois State Police

Position Title: Office Coordinator, Opt. 2- Division of Internal Investigation-Administrative Services Command
Class Title:OFFICE COORDINATOR - 30025
Skill Option:Keyboarding
Bilingual Option:None
Closing Date/Time:12/30/2024
Salary:Anticipated Starting Salary $3,971 Monthly; Full Range $3,971-$5,243 Monthly
Job Type:Salaried
Category:Full Time
County:Sangamon
Number of Vacancies:1
Plan/BU:RC014

• This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
• All applicants who want to be considered for this positionMUSTapply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
• Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

• ​​Please upload a copy of your official/unofficial transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application.
• Note: The Illinois State Police must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.
• Answer all questions thoroughly- DO NOT STATE SEE RESUME

Posting Identification Number43622

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Under direction of the Background Investigation Unit Manager for the Division of Internal Investigation, and in accordance with a wide variety of specialized and standard departmental, division, and office policies, performs complex, specialized and technical clerical/keyboarding support functions for the Division of Internal Investigation. Prepares highly confidential documents from a variety of designated sources in support of the Background Investigation Unit and Identified Offender Program. Requires an extensive knowledge of computerized word processing and spreadsheet applications. Requires basic knowledge of state purchasing/procurement guidelines.

About the Agency

​​The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Keyboards highly confidential and complex investigative materials related to investigations, risk assessments, and background inquiries on new employees and applicants of the state agencies/boards/commissions subject to the governor's authority.
• Prepares invoices/billings and orders supplies.
• Serves as timekeeper for code employees.
• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college; OR completion of high school and two (2) years of related office experience, OR two (2) years of independent business experience.
• Requires skill in keyboarding accurately at 30 wpm.

Preferred Qualifications

Prefers extensive knowledge of office practices, procedures and programs with two (2) years of experience.

Prefers extensive knowledge of composition, grammar, spelling and punctuation with two (2) years of experience.

Prefers working knowledge of the Microsoft computer programs with two (2) years of experience.

Prefers ability to follow oral or written instructions with two (2) years of experience.

Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance with two (2) years of experience.

Conditions of Employement

• Requires successful completion of an ISP background check.
• Must receive a negative drug screening.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Benefits Package

The Illinois State Police offers a robust benefit package including:

• • Flexible work schedules in many program areas
  • Health, life, vision, and dental insurance.
  • 12 weeks paid maternity/paternity leave.
  • Pension Plan
  • Deferred Compensation, and other pre-tax benefit programs.
  • Employees earn twelve (12) paid sick days annually.
  • Ten to twenty-five (10-25) paid vacation days based on years of service.
  • Employees earn three (3) paid personal days pro-rated based on start date.
  • Thirteen-Fourteen (13-14) paid state holidays annually.

Work Hours:Monday-Friday 8:30am-5:00pm
Work Location:801 S 7th St Springfield, IL 62703-2487
Agency Contact: ISP.JobPostings@illinois.gov
Posting Group:Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

Salary : $3,971 - $5,243