What are the responsibilities and job description for the OFFICE COORDINATOR, Opt. 2 position at State of Illinois?
Agency: Illinois State Police
Position Title: Office Coordinator, Opt. 2- Division of Internal Investigation-Administrative Services Command
Class Title: OFFICE COORDINATOR - 30025
Skill Option: Keyboarding
Bilingual Option: None
Closing Date/Time: 12/30/2024
Salary: Anticipated Starting Salary $3,971 Monthly; Full Range $3,971-$5,243 Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.- All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
- Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
- Please upload a copy of your official/unofficial transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application.
- Note: The Illinois State Police must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.
- Answer all questions thoroughly- DO NOT STATE SEE RESUME
Posting Identification Number 43622
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
Under direction of the Background Investigation Unit Manager for the Division of Internal Investigation, and in accordance with a wide variety of specialized and standard departmental, division, and office policies, performs complex, specialized and technical clerical/keyboarding support functions for the Division of Internal Investigation. Prepares highly confidential documents from a variety of designated sources in support of the Background Investigation Unit and Identified Offender Program. Requires an extensive knowledge of computerized word processing and spreadsheet applications. Requires basic knowledge of state purchasing/procurement guidelines.
About the Agency
The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.
Essential Functions
- Keyboards highly confidential and complex investigative materials related to investigations, risk assessments, and background inquiries on new employees and applicants of the state agencies/boards/commissions subject to the governor's authority.
- Prepares invoices/billings and orders supplies.
- Serves as timekeeper for code employees.
- Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college; OR completion of high school and two (2) years of related office experience, OR two (2) years of independent business experience.
- Requires skill in keyboarding accurately at 30 wpm.
Preferred Qualifications
Prefers extensive knowledge of office practices, procedures and programs with two (2) years of experience.
Prefers extensive knowledge of composition, grammar, spelling and punctuation with two (2) years of experience.
Prefers working knowledge of the Microsoft computer programs with two (2) years of experience.
Prefers ability to follow oral or written instructions with two (2) years of experience.
Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance with two (2) years of experience.
Conditions of Employement
- Requires successful completion of an ISP background check.
- Must receive a negative drug screening.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Benefits Package
The Illinois State Police offers a robust benefit package including:
- Flexible work schedules in many program areas
- Health, life, vision, and dental insurance.
- 12 weeks paid maternity/paternity leave.
- Pension Plan
- Deferred Compensation, and other pre-tax benefit programs.
- Employees earn twelve (12) paid sick days annually.
- Ten to twenty-five (10-25) paid vacation days based on years of service.
- Employees earn three (3) paid personal days pro-rated based on start date.
- Thirteen-Fourteen (13-14) paid state holidays annually.
Work Hours: Monday-Friday 8:30am-5:00pm
Work Location: 801 S 7th St Springfield, IL 62703-2487
Agency Contact: ISP.JobPostings@illinois.gov
Posting Group: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
- Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
- If you are not already signed in, you will be prompted to do so.
- State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
- Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
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If you have questions about how to apply, please see the following resources:
- State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
- Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
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The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Salary : $3,971 - $5,243
