What are the responsibilities and job description for the Plant Operations Secretary C position at Illinois School District U-46?
- Maintains designated spreadsheets and all departmental files, both electronically and in hard copy.
- Processes work orders, PO’s, Invoicing (A/P and A/R), and all other documents/forms required for the daily operation of the department.
- Assists with special projects as assigned.
- Provides reports as requested.
- Assists with phone duties as assigned.
- Assists with scheduling calendars, meetings, and trainings (office, supervisor, etc.) as requested.
- Other duties as assigned.
- High School diploma or equivalent required.
- Bilingual - Spanish/English (written/verbal) preferred.
- Three to five years of experience.
- Three to five years of experience working with vendors and invoicing.
- Must be able to use effective filing systems for both hard copy and electronic filing.
- Must be able to lift boxes weighing up to 25 pounds using proper technique.
- Must be able to drive a vehicle from building to building when requested.
- Ability to communicate and interact with staff and co-workers in a professional manner
- Demonstrates positive customer service skills
- Demonstrates confidentiality
- Ability to work independently
- Ability to prioritize tasks Demonstrates organizational skills
- Keeps accurate filing
- Maintain appropriate inventories and online file management
- Able to use office machines (ex. laminator, fax, intercom, phone, copier)
- Accurate typing/keyboarding
- Working knowledge of computer programs
- Willingness and ability to learn
- Perform reception duties
- Perform student attendance duties
- Utilize excellent written and verbal communication skills (parents, staff and students)
- Responsible for tracking and balancing building/department expenditures (if applicable)
- Working knowledge of computer programs Word and Excel
- Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.)
- Demonstrates appropriate decision making in support of or in absence of director or supervising administrator
- Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building
- Proficient in specialized computer programs and applications
- Responsible for creating and initiating written and verbal communication (community and district officials/representatives)
- Responsible for maintaining director or supervising administrator calendar/schedule (if applicable)
- Responsible for office management, environment, staff, finances (banking and financial software)
- Ultimately responsible for coordination, organization, facilitation of district level department/building
- 12-month position.
- Salary and benefits as established by the Board of Education.
- DUSA 12 Month 2024.pdf
- DUSA Salary Table FY25 ~ 01.01.25.pdf
JobID: 37179
Position Type:
Secretary / Clerical/Department Secretary
Secretary / Clerical/Department Secretary
Date Posted:
2/25/2025
2/25/2025
Location:
Plant Operations
Plant Operations
Date Available:
ASAP
ASAP
Closing Date:
Until Filled
Until Filled
Position / Title: Plant Operations Secretary C
Bargaining Unit: DUSA
Department/Location: Plant Operations
Calendar Days: 260
Reports To: Plant Operations Office Manager
JD Revision Date: 02/26/2024
Supervises: N/A
Function / Position Summary
Performs as a secretarial team member, ensuring the operational efficiencies of the Department. Demonstrates a high level of customer service to all stakeholders, meeting all timelines as assigned, while providing a functional, efficient, streamlined, and mutually supportive work environment.
Job Duties / Responsibilities
Education
Experience / Knowledge
Physical Demands
SECRETARIAL CLASSIFICATION CRITERIA
(As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education)
CLASSIFICATION A (Proficiently demonstrates all criteria listed)
CLASSIFICATION B (Proficiently demonstrates all criteria listed, including classification A)
Additional Information:
Starting hourly rate: $18.12
Pension and Benefit Eligible
Attachment(s):
Salary : $18
