What are the responsibilities and job description for the Executive Business Partner position at Imagine Pediatrics?
What You’ll Do
As an Executive Business Partner at Imagine Pediatrics, you are responsible for providing proactive administrative and project support to assigned executive leaders and their teams. Your support responsibilities will include but are not limited to:
- Strategic Scheduling and Calendar Management: Coordinate and manage complex schedules, including meetings, events, and travel arrangements. Prioritize appointments to ensure alignment with leadership’s top priorities.
- Executive Communication: Support Draft, proofread, and manage correspondence on behalf of executives. Facilitate communication between the executive leadership team (ELT) and internal/external stakeholders
- Meeting and Event Coordination: Plan and organize meetings, including preparation of agendas, materials, and follow-up actions. Coordinate logistics for executive events, conferences, and off-site meetings.
- Travel and Logistics Coordination: Arrange travel, including transportation, accommodations, and itineraries. Manage expenses and ensure adherence to expense policies.
- Administrative Support: Perform day-to-day administrative tasks such as filing, document management, and office organization. Provide support with technology and office systems to enhance operational efficiency
- Task and Project Prioritization: Identify and prioritize tasks based on the urgency and importance of leadership’s top priorities. Proactively address and resolve issues to maintain focus on transformative outcomes.
- Executive Preparation and Support: Prepare executives for meetings, presentations, and public speaking engagements. Conduct research and provide briefing materials to ensure well-informed decision-making.
- Project Management Assistance: Track project milestones and deliverables, providing status updates and reminders. Assist in the coordination of cross-functional projects and initiatives.
- Confidential and Sensitive Information: Handling Handle confidential information with discretion and integrity. Ensure secure management of sensitive documents and communications.
What You Bring & How You Qualify
First and foremost, you’re passionate and committed to reimagining pediatric health care and creating a world where every child with complex medical conditions gets the care and support they deserve.
- 2-5 years of administrative support experience.
- Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
- Ability to engage with critical information, maintaining confidentiality.
- Ability to manage a high volume of competing tasks that require urgency/prioritization to complete.
What We Offer (Benefits Perks)
The role offers a base salary range of $70,000 - $80,000 in addition to an annual bonus incentive, competitive company benefits package, and eligibility to participate in an employee equity purchase program (as applicable). When determining compensation, we analyze and carefully consider several factors including job-related knowledge, skills and experience. These considerations may cause your compensation to vary.
We provide these additional benefits and perks:
- Competitive medical, dental, and vision insurance
- Healthcare and Dependent Care FSA; Company-funded HSA
- 401(k) with 4% match, vested 100% from day one
- Employer-paid short and long-term disability
- Life insurance at 1x annual salary
- 20 days PTO 10 Company Holidays & 2 Floating Holidays
- Paid new parent leave
- Additional benefits to be detailed in offer
Salary : $70,000 - $80,000
