Firm Administrator

Our client is a law firm specializing in Elder Law and Trust & Estate Planning. With four (4) offices on Long Island, they are expanding and seek a firm administrator to work out of their Smithtown, NY Office.  The position is full-time in the office.  (3 days in Smithtown and 2 days at their other locations).

MAIN RESPOSNIBILITIES:

·    Managing the day-to-day operations of a law firm, overseeing non-attorney staff like legal assistants and paralegals, handling financial management including billing and budgeting, managing human resources, and ensuring smooth office operations by coordinating technology, facilities, and administrative tasks, all while working closely with attorneys to optimize efficiency and profitability. 

Financial Management:

• Overseeing billing and invoicing process, including client fee collection
• Managing firm budget and expenses
• Preparing financial reports and analyzing financial data 

Operations Management:

• Maintaining office facilities and technology infrastructure
• Managing office supplies and vendor relationships
• Implementing and maintaining case management systems 

Human Resources:

• Ensuring compliance with employment laws
• Managing employee benefits and payroll 

Staff Management:

• Hiring, training, and supervising non-attorney staff including legal assistants, paralegals, and administrative personnel.
• Performance evaluations and employee development
• Addressing staff concerns and disciplinary actions 

MAIN REQUIRMENTS:

• Ability to work out of 4 offices
• 5 plus years working in a similar position within a law firm
• Bachelors degree in Human Resources, Finance or Business.
• Prior experience working at a law firm in a similar role is a plus
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Proficiency in legal software and technology
• Financial acumen and budgeting expertise
• Ability to handle confidential information

Salary is between 120K – 130K plus solid benefits.