What are the responsibilities and job description for the Secretary position at Independent Protection Services?
Job Summary
We are seeking a dedicated and organized Secretary to join our team. The ideal candidate will be responsible for providing administrative support, managing office tasks, and ensuring smooth operations within the office environment. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively. The Secretary will serve as the first point of contact for clients and visitors, making a positive impression while handling various administrative duties.
Responsibilities
- Greet and assist visitors at the front desk, ensuring a welcoming atmosphere.
- Manage incoming calls and emails, demonstrating excellent phone etiquette.
- Maintain organized files and records, both physical and computerized.
- Schedule appointments and manage calendars for team members.
- Provide customer support by addressing inquiries and resolving issues promptly.
- Perform proofreading of documents to ensure accuracy and professionalism.
- Assist with billing and insurance verification as needed in a medical or dental setting.
- Collaborate with other office staff to ensure efficient workflow and communication.
Skills
- Proficiency in office software applications (e.g., Microsoft Office Suite).
- Strong typing skills with an emphasis on accuracy.
- Experience as a Medical or Dental Receptionist is a plus.
- Bilingual abilities are highly desirable for effective communication with diverse clients.
- Exceptional organizational skills with attention to detail.
- Ability to handle confidential information with discretion.
- Strong interpersonal skills to foster positive relationships with clients and colleagues.
If you are a proactive individual who thrives in a fast-paced environment and possesses the skills outlined above, we encourage you to apply for this exciting opportunity as a Secretary within our organization.
Job Types: Part-time, Contract
Pay: $19.00 - $25.00 per hour
Expected hours: 10 – 20 per week
Benefits:
- Flexible schedule
Schedule:
- 4 hour shift
- 8 hour shift
Ability to Commute:
- Portland, OR 97201 (Required)
Work Location: Hybrid remote in Portland, OR 97201
Salary : $19 - $25
