What are the responsibilities and job description for the Accounting and Financial Support Specialist (Financial Administration Coordinator) position at Indiana University Bloomington?

Job Summary

Department-Specific Responsibilities

Performs financial and administrative support of the university's daily business operations.
Provides financial support to academic departments, programs, centers, institutes and the Dean's Office.
Serves as a primary delegate to process, review, reconcile, and approve financial documents, including IU and IU Foundation payments, reimbursements, and travel.
Audits receipts, invoices, and calculates costs verifying available funding in accounts.
Responsible for providing budgetary assistance including financial forecasting to department heads, monitoring budgets across multiple accounts, providing analyzed data and resolving reimbursement inquires, accounting, and budget issues.
Provides analyzed data to the Deans Office, and department heads for budget preparation and year-end closing.

General Responsibilities

With minimal supervision, performs financial and administrative tasks related to processing financial or other administrative records.

Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators.

Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.).

Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits.

Assists in designing, documenting, and implementing processes.

Processes payroll and verifies accuracy of payroll information. Verifies accuracy of adjustments to payroll including supplements and garnishments.

Monitors financial accounts and ensures timely payments are made to payees.

Responds to inquiries regarding financial and / or personnel policies and procedures; takes the lead on the most complex cases within their scope of work.

Serves as liaison to department and / or other university divisions.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

High school diploma or equivalent (such as HSED or GED)

Preferred

Associate's degree

WORK EXPERIENCE

Required

4 years of relevant experience

SKILLS

Required

Proficient communication skills

Maintains a high degree of professionalism

Demonstrated time management and priority setting skills

Demonstrates a high commitment to quality

Possesses flexibility to work in a fast paced, dynamic environment

Highly thorough and dependable

Possesses a high degree of initiative

Ability to build strong customer relationships

General knowledge or demonstrated ability to learn basic functionality of IU systems (KFS, HRMS, SIS)

Experience in managing and documenting workflows, processes, and / or data entry

Basic understanding of technology

Ability to use standard office equipment such as phone, fax, scanner, etc.

Proficiency in computer systems, including standard Office software

Basic accounting and financial skills; ability to reconcile accounts

Prior demonstrated ability to apply concepts and policies to daily work functions

Good oral and written communication skills

Ability to clearly present material and make it accessible to a specific audience

Preferred

Demonstrates knowledge of computer programming / data querying techniques

Possesses basic accounting and financial skills

Ability to reconcile accounts. Problem solving skills

Ability to effectively interact with a diverse constituency

Ability to expeditiously analyze complex data sets and information

Ability to work independently and meet demanding deadlines

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including :

Comprehensive medical and dental insurance

Health savings account with generous IU contributions

Healthcare and dependent care flexible spending accounts

Basic group life insurance paid by IU

Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance

Base retirement plan with generous IU contributions, subject to vesting

Voluntary supplemental retirement plan options

Tuition subsidy for employees and family members taking IU courses

10 paid holidays plus a paid winter break each year

Generous paid time off plans

Paid leave for new parents and IU-sponsored volunteer events

Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level : Mastery

FLSA : Nonexempt

Job Function : Finance

Job Family : Financial Administration

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11 : 59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

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