What are the responsibilities and job description for the Administrative Assistant position at Indiana University Bloomington?

Job Summary

Department-Specific Responsibilities

Collaboratively coordinates and strategizes the execution of program events in conjunction with faculty, such as interview days, information sessions and site visits.
Participates in faculty meetings, assuming the responsibility of recording minutes while upholding the confidentiality of discussed topics.
Collects and organize survey data, ensuring accuracy and completeness.
Collaborates with team members to create engaging content for newsletters.
Collaborates with instructors to ensure seamless integration of quizzes into the Canvas platform.
Assists presenters with preparing and delivering effective poster presentations.

General Responsibilities

Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.

Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.

Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.

Schedules and confirms appointments, meetings, and travel arrangements, tracks expenses.

Participates in the development and implementation of administrative standards, policies and practices for the organization.

Perform other duties related to maintaining an internal website and / or working with social media.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

High School Diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

2 years of relevant experience

SKILLS

Required

Excellent organizational skills

Demonstrated ability to maintain confidential information

Strong verbal communication and listening skills

Demonstrates excellent judgment and decision making skills

Ability to simultaneously handle multiple priorities

Maintains composure under pressure

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Indianapolis, Indiana

This position is eligible to work a hybrid schedule (mix between 1 day remote and 4 days in-person work), subject to change in the future based on university policy and business needs.

Advertised Salary

40,000-42,000 per year based on experience

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including :

Comprehensive medical and dental insurance

Health savings account with generous IU contributions

Healthcare and dependent care flexible spending accounts

Basic group life insurance paid by IU

Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance

Base retirement plan with generous IU contributions, subject to vesting

Voluntary supplemental retirement plan options

Tuition subsidy for employees and family members taking IU courses

10 paid holidays plus a paid winter break each year

Generous paid time off plans

Paid leave for new parents and IU-sponsored volunteer events

Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level : Intermediate

FLSA : Nonexempt

Job Function : General Administration

Job Family : Administrative Support

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11 : 59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring.See Indiana University Notice of Non-Discrimination here which includes contact information.

Salary : $40,000 - $42,000

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