Administrative/Personal Assistant

Summary of Position: The Administrative/Personal Assistant will serve the President’s Office in the John Wesley Administration Building. This person will primarily provide administrative and personal support to the President’s spouse and administrative support to the Senior Executive Assistant on an as needed basis. The ideal candidate must be trustworthy with confidential information; able to make decisions and deal with a variety of situations in a competent, knowledgeable and organized manner.

Duties and Responsibilities

• Assist President’s spouse with planning and implementing a timeline of projects and events that are sensitive to a completion date
• Acts as a liaison between the catering department and President’s spouse to have menu options drafted for approval by the President’s spouse
• Ensures smooth operation of household activities assigned by the President’s spouse
• Oversees maintenance and upkeep of Guest Houses, including liaising with contractors and meeting them onsite when the President’s spouse is unavailable
• Cares for vehicle maintenance by arranging for car service and repairs on President's IWU vehicle
• Runs personal errands and tasks assigned by the President’s spouse
• Assist with shopping, from everyday items to gift purchasing for special occasions
• Reconciles IWU credit cards for President, President’s spouse, Chief of Staff, and Senior Executive Assistant
• Performs a wide variety of administrative clerical and operational duties including filing, copying, answering phones, greeting visitors, scheduling, and maintaining the office conditions
• Prepares expense requests, reimbursements and vehicle requests as needed
• Prepares, creates and proofreads letters, memos, general correspondence and reports
• Plan and coordinate programs, announcements, brochures and invitations for events with the Marketing department
• Act as a receptionist for the John Wesley Administration Building
• Assist with John Wesley Administration Building responsibilities such as unlocking/ locking of building and conference rooms and placing maintenance orders
• Act as backup to the President’s Senior Executive Assistant
• Other responsibilities and duties as assigned

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

• Associate’s degree required

Experience

• Minimum of three (3) years of secretarial, budgeting and event planning experience

Required Skills

• Planning, problem solving, decision making, creative thinking, time management, self-directed, and a team player
• Being flexible and able to adapt to changes in priorities and tasks
• Must have excellent written and oral communication skills
• Knowledge of Indiana Wesleyan University, its history, and promotion of IWU is a must

Diversity Statement

IWU commits to create a community that reflects kingdom diversity. We will foster an intentional environment that exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member’s earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement.

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.