What are the responsibilities and job description for the Office Manager / Business Manager position at Influx Building Technologies?
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Free food & snacks
- Health insurance
- Paid time off
We are looking for an Office Manager who is passionate about playing a critical role in the maintenance and growth of our organization. The Office Manager (aka Business Manager) manages all accounting tasks (A/R, A/P, payroll, cash flow), coordinates insurance activities (audits and renewals), communicates with subcontractors on non-job related compliance (lien waivers, insurance certificates), and offers support to upper management and field personnel as needed.
This position is in Phoenix, AZ and will be an in-office position with the ability to work a hybrid schedule as defined by Human Resources.
Core Responsibilities
This position is in Phoenix, AZ and will be an in-office position with the ability to work a hybrid schedule as defined by Human Resources.
Core Responsibilities
- Accounts Receivable
- Accounts Payable
- Payroll
- Cash flow management
- Monthly accounting reconciliation and closing
- General liability and Worker’s Comp insurance audits
- Subcontractor insurance certificate tracking
- Subcontractor lien waiver tracking
- Employee benefits management
- Assistance with new employee hiring and onboarding
- Records retention
- Sales Tax Compliance
Requirements:
- Bachelor's degree in Business, Accounting, or related field preferred.
- Proven experience working as an Office Manager or similar role, preferably in the construction industry.
- Proficiency in Sage accounting software.
- Strong understanding of basic accounting principles and practices.
- Excellent attention to detail and accuracy in data entry and financial reporting.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite, particularly Excel and Word.
- Must be authorized to work in the U.S.
- Must live in the Phoenix Metro area. Relocation assistance is not available
Core Competencies
- Organization: Utilizes strong organizational skills, works efficiently and looks for ways to continually improve workflow and systems.
- Flexibility: Effortlessly switches between tasks as requested by managers
- Communication: Displays strong written and oral communication skills and employs effective listening skills
- Problem Solving: Analyzes problems and makes sound decisions in a timely manner based on objectives, risks, implications and costs
- Interpersonal Skills: Tactful and mature demeanor with well-developed interpersonal skills including the ability to work well with diverse personalities
Snapshot of what IBT provides to our employees:
- Flexible scheduling, hybrid work environment option
- Comprehensive and competitive health and dental benefits package, available day one of employment
- 401K matched at 100% of one’s eligible contributions up to 4%
- Three weeks paid time off per year plus 6 paid holidays
Flexible work from home options available.
Salary : $75,000 - $95,000
