Human Resource Assistant

Staffing Associate (full-time) – This information should be shared with candidates.
Five (5) days in-office; 7.5 hours a day; 37.5 hours a week;
Office hours are 8:30 a.m. to 4:45 p.m.;
 

CLASS TITLE: Staffing Associate

REPORTS TO: Director, HR Staffing
EXAMPLES OF DUTIES:
Provides assistance to the HR Supervisor/Analyst in the screening, processing, and recruiting of non-certificated personnel.
Coordinates the orderly flow of work within the office. Initiates collaboration among team members to develop and improve processes related to administrative duties and assignments.
Serves as a liaison to applicants, employees, administrators, and other BCPS schools and offices regarding vacancies, posting, and recruitment processes for non-certificated positions.
Assists HR Supervisors/Analysts with recruitment schedule, travel preparation and coordination of logistics for each event to include booking and confirming reservations, communication with others attending, gathering of materials, etc.
Gathers and assembles information used to prepare vacancy announcements for non-certificated vacancies.
Screens applicant pools to determine that established criteria and minimum requirements are met. Schedules candidates for interview. Assists HR Supervisors/Analysts with other aspects of the employment process. .
Facilitates the process on interview days, either on-site or off-site locations, to ensure efficiency for both the candidates and interviewers.

Ensures that candidate pools are maintained, updating information to ensure department heads and hiring managers receive accurate information in a timely manner.
Assists HR Supervisor/Analyst with follow-up, communication, and facilitation of activities with regard to priority transfers, and the declaration of intent process.
Assists with the coordination of various recruitment and staffing initiatives and programs to ensure responsive communication with candidates, and rapport with partnering institution, job development centers, etc.
Receives, investigates, and resolves HR information, Applicant Tracking, Onboarding, and other related system issues and concerns.

Assists in developing materials for meetings, presentations, or training in support of the Office of Staffing
Provides back-up support to administrative secretary and other team members as needed.
Performs other duties as assigned.

MINIMUM QUALIFICATIONS:
Education, Training, and Experience:
Graduation from an accredited college with an associate’s degree, plus five years of progressively responsible administrative-level experience.
Experience utilizing strong human relations skills in the performance of administrative and complex clerical duties required.
Experience working with human resources processes and staffing-related matters is preferred.
Coursework, training, and experiences with HR-related laws, regulations, and compliance
preferred.
Note: Other combinations of applicable education, training, and experience that provide the
knowledge and skills necessary to perform effectively in the position may be considered.
Knowledge, Skills, and Abilities:
Knowledge and understanding of human resources practices, related laws and regulations, BCPS
policies and procedures, and master agreement provisions.
Knowledge of office practices and procedures. Knowledge of personal computers.
Skill in the use of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Skill in setting up and maintaining electronic database and paper filing systems.
Skill in gathering and compiling information for reports.
Ability to establish and maintain effective working relationships.
Ability to maintain confidential information.
Ability to communicate effectively both orally and in writing. Must be client focused and detail
oriented. Must possess strong organizational and interpersonal skills, a self-starter who can work
independently on many diversified tasks simultaneously.
Ability to work in a very fluid environment with guidelines but significant variation.