What are the responsibilities and job description for the Executive Assistant position at Inkspirenize?
Job Title: Executive Assistant
Location: Chicago, IL
Job Type: Full-Time
Introduction: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. This role is crucial to ensure the smooth operation of our daily activities, as you will be responsible for managing schedules, coordinating meetings, and facilitating communication between various stakeholders.
Key Responsibilities:
- Manage executive calendars and schedule meetings efficiently.
- Prepare and organize documents, reports, and presentations for executive meetings.
- Coordinate travel arrangements and itineraries for the executive team.
- Act as a liaison between executives and internal/external stakeholders.
- Handle correspondence, including emails and phone calls, with professionalism and accuracy.
- Track and manage expenses, preparing expense reports in a timely manner.
Requirements:
- Proven experience as an executive assistant or in a similar administrative role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Ability to manage multiple tasks and prioritize effectively under pressure.
- Strong attention to detail and problem-solving skills.
- Discretion and confidentiality in handling sensitive information.
Salary : $18 - $24
