What are the responsibilities and job description for the Human Resources Specialist position at Inland Label and Marketing Services?
What We Do At Inland
Your new career starts here at Inland Packaging! We are a local label and packaging manufacturer seeking a Human Resources Specialistto join our growing team. As a global supplier, Inland prints 30 billion labels for brands like Kraft Heinz, New Glarus Brewing, Purina, AriZona, Coors Light, and many more. Inland is a family-owned business (80 years to be exact) that invests in cutting-edge technology and provides on-the-job training for endless career advancement opportunities.
Job Summary :
The Human Resources Specialist supports and facilitates multiple human resource processes at Inland. These include employee relations issues, new hire onboarding and offboarding, New Employee Orientation, employee engagement events and activities, employee communication, performance management, termination processes, recruitment and pre-hire activities, benefits assistance, leaves of absence / FMLA, payroll, environmental, health and safety support, and training and development activities and events. This role provides administrative support by conducting research, preparing reports, handling information requests, performing clerical functions such as file maintenance, HRIS entry, documentation maintenance, and by conducting general office administrative tasks such as receiving visitors, answering telephones, and scheduling meetings. The Human Resources Specialist will have the ability to work independently as well as collaboratively with various human resources team members on projects, from conception to completion. They must work under pressure to handle a wide variety of activities and confidential matters with discretion and diplomacy. The ideal candidate is a highly organized and detail-oriented individual with excellent communication and interpersonal skills.
Essential Duties & Responsibilities :
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This list of essential functions is not exhaustive and may be supplemented as necessary.
- Serves as the first point of contact for employee inquiries via phone, email, and in-person, addressing basic employee questions and concerns related to HR policies, benefits, leave of absence, payroll, and other HR-related topics, efficiently and accurately, using research as needed.
- Escalates complex issues to appropriate HR team member, managers, or sr. leadership for further resolution.
- Provides day to day support for HR project and initiatives such as annual open enrollment and other benefits related items, training programs, onboarding and offboarding activities. This also includes managing employee files, handling HR inquiries, and assisting with HR projects.
- Provides guidance to managers on employee relations matters, including performance management, disciplinary actions, and conflict resolution. Counsels and supports managers, supervisors, and staff to ensure that all performance actions are properly managed and documented.
- Conducts investigations and resolve workplace issues, ensuring compliance with company policies and applicable laws.
- Ensures confidentiality of employee data and information.
- Assists in the full recruitment cycle, including job postings, screening resumes, conducting initial phone screens, and scheduling interviews.
- Works closely with management and employees to improve work relationships, build morale, and increase productivity and retention. Spends appropriate time on the "production floor" learning processes and building rapport with employees and managers.
- Assists with the development and dissemination of HR communications to employees, such as announcements and policy updates.
- Assures company policy and practice is administered appropriately throughout assigned support areas and across the entire organization.
- Learns payroll system and processes and serves as a primary payroll back up. Processes payroll two times annually.
- Generates reports and analyze HR data as needed.
- Verifies common areas and conference rooms are clean, well-supplied, and reflective of a professional working environment.
Core Competencies :
Initiating and maintaining strategic relationships with stakeholders and potential partners inside and outside the organization (e.g., customers, peers, cross-functional partners, external vendors, alliance partners) who are willing and able to provide the information, ideas, expertise, and / or influence needed to advance understanding of business issues and achieve business goals.
Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.
Taking full advantage of opportunities to receive and explore feedback about own performance (from assessments, managers, coworkers, internal / external partners, or customers); responding favorably to feedback and using it constructively to take action to improve knowledge, skills, behavior, and impact on others.
Setting high goals for personal accomplishment that align with organizational projects and expected outcomes; tenaciously working to meet or exceed goals while deriving satisfaction for that achievement and continuous improvement.
Essential skills and experience :
Nonessential skills and experience :
Work Environment :
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Physical Requirements :
