What are the responsibilities and job description for the Universal Accounting Clerk position at Inland Respite Inc?
Inland Respite, Inc. is a company dedicated to serving the developmentally disabled population. Inland Respite, Inc. currently has the opportunity for a Universal Accounting Clerk to join our team in Brawley, CA.
Position Scope:
A nonexempt position, under general direction from the Payroll Supervisor or their designee, will perform a variety of duties assigned to payroll and various accounting functions. Subsequently, this position will be responsible for reviewing and processing employee timecards/sheets, corresponding with external business partners, reviewing payroll files, generating paychecks, and other duties as assigned.
Essential Duties:
1. Develops, maintains, and enters all payroll transactions and/or data into the accounting system.
2. Maintain accurate ongoing communication (verbal and written) with external/internal business partners (company) and human resources.
3. Process payroll in a timely and accurate manner as mandated by policy (twice per month); review and audit all timecards; print and distribute all pay checks; prepare and deliver payroll packages for designated branch office.
4. Accurately maintain and process direct deposits (when applicable); post all ADP manual checks in the appropriate accounting system.
5. Receive and distribute all timecards accordingly; follow up and resolve all payroll issues, including late timecards; process and distribute check inserts.
6. Twice per month, will review and edit timesheets within the appropriate respite system.
7. When called upon, will assist with the accurate and timely payment of payroll taxes and withholdings for both federal and state.
8. Accurately process, file, and enter PAN transactions (i.e. hiring, terminations, etc.); review and follow up with HR dept. on employee changes (i.e. name, address, direct deposit information, tax withholdings, etc.).
9. Accurately maintain and review care provider mileage within the appropriate system for the designated branch office(s); process all mileage checks as mandated by policy (i.e. twice per month).
10. On a daily basis, pick up and deliver mail; resolve all returned mail issues for the designated branch office.
11. Accurately complete and process all EDD forms.
12. Verify all voided checks have been accurately recorded within the accounting system.
13. Responsible for the completion of verification of employment and other related employment verification forms/requests.
14. Review, audit, file, and process lost checks; contact care providers regarding replacement checks.
15. Ensure that payroll/accounting-related information is entered and maintained accurately.
16. Ability to function appropriately within all accounting-related company platforms.
17. Continuously strive to provide excellent customer service, interpersonal communication and serve as a source of accurate information.
Secondary Duties:
1. Assist in other administrative areas of the organization when needed.
2. When called upon will assist with other billing and payroll duties.
3. Periodically assist other departments with auditing practices.
4. Accurately perform general clerical functions in a timely and orderly manner.
5. Attend all mandatory meetings in a timely manner.
Education, Experience, and Skills Required:
1. High school diploma or equivalent (GED) plus post-secondary education in accounting, business administration, or related fields of study (2 years of experience may be substituted for 1 year of post-secondary education).
2. Ability to read, write and communicate effectively in English and Spanish (Bilingual Preferred).
3. Ability to type 30 wpm and do basic business arithmetic.
4. Working experience and knowledge of bookkeeping and/or accounting principles (2-3 years).
5. Excellent organizational, time-management, and problem-solving skills.
6. Practical application of MS Excel, MS Outlook, MS Word, MS Teams, and QuickBooks for a Windows environment is required.
7. Practical application of HelloSign and/or DocuSign and other cloud-based e-signature solutions/digital platforms.
8. Ability to use standard office machines such as a personal computer, calculator, copier, fax machine, telephone, etc.
9. Ability to utilize video and audio conferencing and online chat-based platforms such as Zoom.
10. Valid California Driver’s License.
Salary : $18 - $23
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