What are the responsibilities and job description for the Building Services Administrator position at Inmar?
The Building Services Administrator provides essential administrative, technical and operational support to the Building Services Team, ensuring smooth daily operations within the Winston-Salem, NC office. This role involves assisting employees and guests, managing facility-related processes, and handling administrative tasks to maintain an efficient and organized environment.
Primary Accountabilities
Guest & Visitor Management:
- Assist employees with registering company guests in the Guest Tracking System.
- Ensure proper documentation and compliance for guest access.
Parking Administration
- Assist employees with parking registration, troubleshooting parking issues, and validating parking access as needed.
Procurement & Administrative Support:
- Enter Purchase Order Requisitions and track approvals to obtain PO’s for goods and services.
- Coordinate with vendors and internal teams to ensure timely processing of purchase requests.
- Review and process invoices for goods and services.
Event Support:
- Review and triage Event Form Submissions for Winston-Salem office.
- Obtain any missing information from the event host.
- Provide assistance with setup and assist during the event, if necessary.
General Building Services Support:
- Assist with facility-related requests and operational tasks via ServiceNow ticket system.
- Serve as a point of contact for employee inquiries regarding office services and needs.
- Occasionally interact with vendors that are onsite specifically for Inmar Building Services.
Required Qualifications:
- Associates Degree preferred or equivalent and minimum of 1-3 years of relevant administrative or related experience or any equivalent combination of education and experience required.
Preferred Qualifications:
- General knowledge of office management and computer systems
- Ability to work independently and make decisions
Individual Competencies:
- Teamwork: Builds relationships and works cooperatively with others, inside and outside the organization, to accomplish objectives to build and maintain mutually beneficial partnerships, leverage information and achieve results.
- Adaptable: Responds to change with a willingness to learn new ways to accomplish work objectives with a positive attitude.
- Curious: A desire to inquire and learn, to seek new knowledge and wisdom, and to listen to the contributions of others with a genuine interest to better self, the team, and the organization.
- Problem Solving: Gathers and analyzes information to generate and evaluate potential solutions to problems, issues and challenges while weighing the accuracy and relevance of the facts, data and information.
- Collaboration: Works collaboratively with others to achieve group goals and objectives.
The physical demands described here are representative of those that must be met by an associate to successfully perform the major job responsibilities (essential functions) of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the major job responsibilities. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Duties responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
While performing the duties of this job, the associate is:
- Occasionally required to stand, kneel or stoop, and lift and/or move up to 30 pounds.
- Frequently required to remain in a stationary position.
As an Inmar Associate, you:
- Put clients first and consistently display a positive attitude and behaviors that demonstrate an awareness and willingness to listen and respond to clients in order to meet their short-term and long-term needs, requirements and exceed their expectations.
- Treat clients and teammates with courtesy, consideration and tact; you also can perceive the needs of internal and external clients and communicate effectively with the objective of delighting and retaining the client.
- Build collaborative relationships and work cooperatively with others, inside and outside the organization, to accomplish objectives, develop and maintain mutually beneficial partnerships, leverage information and achieve results.
- Set and attain achievable, yet aggressive, goals with a sense of urgency and accountability.
- Understand that results are important and focus on turning mission into action to achieve results following the principles of agile, dynamic execution while consistently complying with quality, service and productivity standards to meet deadlines and exceed expectations by giving our clients the best possible outcome.
- Support a safe work environment by following safety rules and regulations and reporting all safety hazards.
We are an Equal Opportunity Employer, including disability/vets.
This position is not eligible for student visa sponsorship, including F-1 OPT or CPT. Candidates must have authorization to work in the U.S. without the need for employer sponsorship now or in the future.
