Executive Office Administrator

The Executive Office Administrator plays a support role in various functional areas, including accounting, corporate services and human resources. The EOA provides administrative support for the organization’s smooth and effective daily operations. This is primarily an in-person position.

Duties:

• Keep track of important documentation. Electronically file and organize Corporate Vendor Agreements, leases, and other files.
• Draft, edit and proof-read documents and communications.
• Create reports, charts, and other presentation materials as needed.
• Research and compile information on various subjects and present reports of their findings.
• Help managers when needed on a case-by-case basis with projects.
• Join scheduled meetings, both virtual and in-person. Function as meeting note-keeper, by accurately recording and distributing meeting minutes to all related parties.
• Aid in the maintenance of corporate records.
• Administer inventory control and purchase office supplies as well as organize and
• Maintain office equipment and relationships with vendors who supply equipment and services.
• Assist with Human Resource and Finance functions as needed.
• Answer phones in a professional manner, provide answers when possible, transfer calls and take messages when needed.
• Other duties as assigned.

Basic Requirements:

• Proven experience as an Administrative Assistant or other relevant administrative support experience.
• Proficient with Microsoft Office 365 skills (Word, Excel, Power Point and Outlook).
• Ability to conduct responsibilities promptly without direct supervision.
• Must be able to manage multiple concurrent deadlines by priority in a challenging environment.
• A proactive approach to problem-solving with strong decision-making skills
• Great verbal and written communications skills
• Ability to maintain high accuracy and thoroughness when executing tasks.