What are the responsibilities and job description for the Executive Assistant position at Insight Global?
Insight Global is seeking an experienced Executive Assistant to support the CEO of our client, a community of veterinary hospitals, located in Philadelphia, PA. This is a hybrid position, requiring 1-2 days a week onsite, however this EA must be flexible to occasionally work in the office additional days when needed.
Day to day responsibilities include:
- Manage and maintain executive schedules for HR, Finance & Operations, including meetings, appointments, travel arrangements, and conference calls.
- Coordinate department meetings based on the need of the function – either weekly, monthly or quarterly and as needed.
- Prepare and edit correspondence, communications, presentations, and other documents as needed.
- Handle confidential information with discretion and ensure that sensitive matters are dealt with appropriately.
- Act as a point of contact between the executive and internal/external contacts.
- Coordinate department meetings based on the needs of the function and secure space/time for meetings, including gathering and preparing materials.
- Develop event budgets, track expenses, and ensure that events stay within financial limits.
- Plan, coordinate, and execute logistics for support center events, conferences, and executive offsites.
- Arrange travel itineraries, accommodations, and transportation as necessary.
- Prepare detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings.
- Assist in the preparation of reports and/or presentations for executive-level meetings.
- Manage special projects and initiatives as directed by leadership.
- Manage the executive’s expense reports, including the preparation, submission, and reconciliation of expenses.
Salary : $40 - $50
