Accounts Payable Specialist

There’s a reason Insperity is named one of the top 100 companies to work for in the U.S.

Want to work for us and find out why?

As a trusted advisor to America’s best businesses for more than 35 years, Insperity provides an array of human resource and business solutions designed to help improve business performance. In addition, we provide the client company and their worksite employees with a wide array of value-added benefits and services.

Insperity offers a competitive compensation package and a world-class benefits

package, including 19 days paid time off, 9 paid holidays, medical, dental and vision benefits, 401k and tuition reimbursement. At Insperity, we’re committed to providing a positive work environment, and to helping our employees succeed both personally and professionally.

ACCOUNTS PAYABLE SPECIALIST

We are currently seeking an Accounts Payable Specialist to join our team.  Performs duties necessary for preparing bills and invoices for timely, accurate payment. Reconciles bills, checks balances and follows-up on discrepancies.

RESPONSIBILITIES

·         Verifies invoice and other payment data and enters into integrated Accounts Payable system.

·         Assists with general ledger coding.

·         Initiates or releases transmission of daily outgoing wire transfers.

·         Analyzes payments and accounts to ensure that duplicate payments are not made and that any amounts owed to the company are applied against payments.

·         Coordinates timely payment of all company obligations and evaluates purchase discount terms in order to maximize savings for the company.

·         Uses upload tool in Excel to import invoices with multiple G/L lines.

·         Prepares checks for payment and mails with appropriate documentation.

·         Processes void and stop payment checks and reissues when necessary.

·         Processes positive pay file for bank and clears any exceptions.

·         Ensures invoices are properly approved and documented prior to payment in accordance with Management’s Grant of Purchasing/Approval Authority.

·         Provides payment information to both internal and external customers when requested.

·         Receives wires and ACH payment data and enters that information into the computer system as needed.

·         Reviews and approves employee expense reports using ExpensAble, ensures required documentation is included and all items are reimbursable as per Company policy.

·         Reviews expense report export files from ExpensAble, makes any corrections needed and imports into Accounts Payable system.

·         Provides payment information to both internal and external customers when requested.

QUALIFICATIONS

·         High School Diploma or equivalent is required. Associate's Degree is preferred.

·         Three to five years of experience in accounts payable/cash disbursements and general ledger coding field is required.

KNOWLEDGE / SKILLS

• Principles, practices and procedures of general double entry accounting, including computer data entry, asset purchase, liability reduction, revenue reduction, and operating expense payment; principles, procedures, practices, and methods relating to an integrated accounts payable system, accounting and banking software applications; fundamentals of financial record keeping and methods of basic business mathematic calculations.
• Modern office methods, practices, procedures, and equipment relating to computerized general ledger and payroll systems; methods and techniques of invoice coding, check preparation and operating data entry equipment; Excel or other appropriate electronic spreadsheet software; ten key calculator by touch; and filing organization.
• Planning, organizing, and completing assigned work in a timely manner; communicating clearly and concisely, verbally and in writing; working independently under general supervision; and maintaining effective work relations with those encountered in the course of employment.
• Communicates tactfully and effectively, verbally and in writing, and maintains effective work relations with those encountered in the course of employment, familiar with modern office methods, practices, procedures and equipment, as well as filing systems and business letter writing and competent in correct English usage, grammar, spelling, punctuation and arithmetic.

At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.