Accounts Payable Specialist I

POSITION PURPOSE

The Accounts Payable Specialist is responsible for supporting Nexpera’s end to end Accounts Payable processes to ensure transactions are processed timely, accurately, and in compliance with established controls and company policies and procedures.This role requires strong attention to detail, excellent organizational skills, ability to meet deadlines and collaborate across departments to drive improvements.

PRIMARY DUTIES / RESPONSIBILITIES

List essential job functions; describe in terms of actions (verbs) and desired outcomes in order of most important first.

To comply with regulations by the American with Disabilities Act (ADA), the duties in job descriptions must be essential to the job.  To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed.  The following definition applies:  a job function is essential if removal of that function would fundamentally change the job.

1. Ensure accurate and timely processing of vendor invoices in company’s ERP, ensuring compliance with company policies and procedures.

2. Conduct research on processing exceptions to gather necessary information to help the transactions along in the process of posting and payment.

3. Maintain positive relationships with internal and external customers and handle any AP related inquiries or disputes.

4. Serve as a point of contact for all AP-related issues (full cycle, invoice to payment, reconciliations, voids, setup and maintain vendor records, etc.)

5. Support the preparation of annual 1099 tax forms for vendors. 

6. Assist internal, external, and regulatory auditors in their examination of accounting records related to accounts payable.

7. Support the implementation and optimization of accounts payable automation tools, systems, technologies, and processes to enhance productivity, accuracy, and scalability.

QUALIFICATIONS

List the minimum requirements to be considered for this position. Technical Knowledge, Years of Related Experience, Certifications Required, Equipment and/or Systems Experience

Education / Experience / Background

• A degree in accounting, finance, or a related field preferred; OR 2 years Accounts Payable experience 

• Proficiency in using SAP (or similar ERP software) for accounts payable processing 

Knowledge / Skills / Abilities

• Strong, accurate data entry skills (alpha/numeric)

• Detail oriented with a high attention to quality

• Advanced knowledge of SAP Procure-to-Pay systems and processes

• Comprehensive understanding of accounts payable functions and general accounting principles.

• Excellent written and verbal communications skills

• Tact and professionalism when handling confidential or sensitive information

• Well organized and able to manage multiple tasks

• Must be reliable (attendance and job duties)

• Able to work independently, as well as in a team environment

• Positive attitude and able to adapt to changes quickly

• Ability to deal effectively with all levels of people internally and externally

• Ability to perform in a fast pace environment

• Ability to research independently to drill down and find account discrepancies, identify problems, suggest viable solutions and make decisions within scope of responsibility

• Ability to recognize opportunities to streamline and standardize global processes

Required Certification / Licenses / Training

PHYSICAL REQUIREMENTS / WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that an employee encounters while successfully performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Include possible work hazards and percent of travel required. 

Typical office or home office environment.