What are the responsibilities and job description for the Executive Assistant position at Inspire Brands?
The Executive Assistant will report to a Vice President and support five VPs across marketing and franchise operations. This support will include administrative functions such as coordination of travel, calendar management, and expense reporting, as well as meeting and event support. Uniquely, this role will regularly interface with franchisees.
Responsibilities:
All administrative functions including travel arrangements, maintaining calendars and expense reports for multiple individuals
Provide meeting support including invitations, scheduling, logistics, change management, food, and appropriate A/V and other room set-up needs, including but not limited to franchise advisory meetings.
Coordinate events and activities for the department that builds morale and improves team identity.
Process and track expenses and invoices.
Provide ad-hoc support for creating/organizing PowerPoint and Excel files.
Manage Agency Representative meetings, including fielding calls, scheduling coordination with team and agency, and meeting support.
Provide miscellaneous franchise support including but not limited to franchisee notices, internal system updates, etc.
Requirements:
4 Year Degree Preferred
5 years of experience in an administrative role supporting multiple VP level leaders
Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint)
Detail oriented and able to multi-task in fast-paced environment
Strong written and verbal communication skills
Self-starter and able to define tasks independently
Proven ability to effectively manage multiple priorities in a rapidly changing environment
Strong interpersonal and one-on-one communication skills
We’re made up of some of the world’s most iconic restaurant brands, but we’re much more than just a restaurant company. We’re a team of hundreds of thousands who individually and collectively are changing the way people eat, drink, and gather around the table. We know that food is much more than a staple—it’s an experience. At Inspire, that’s our purpose: to ignite and nourish flavorful experiences.
