Administrative Assistant (School Year)

Administrative Assistant for the PreK Program in the Randolph Public Schools. School year position (190 days), 7 hours paid per day, terms per the Collective Bargaining Agreement Salary rate based on experience as PK-12 School Administrative Assistant, other experience will be considered DUTIES AND RESPONSIBILITIES: *Oversee, coordinate, organize and perform the day-to-day secretarial and administrative functions for the Pre-K school office serve as liaison between students, staff, parents, District personnel and the community; provide information regarding school and District rules, policies and procedures; maintain confidentiality of materials and information. *Prepare, maintain and update student records in areas related to attendance, discipline, emergency, health and other student records as assigned; enter, maintain, and update data in a variety of databases including PowerSchool and ESPED to compile data, run reports and labels, and produce other communications; maintain cumulative record files for students. * Provide secretarial assistance to the Early Childhood Coordinator and PreK staff; compose, type and edit letters, bulletins, newsletters, memos, agendas, and other documents as assigned; utilize “all call” notification system to alert parents by phone of emergency situations; make arrangements and prepare materials for a variety of meetings and/or in-services; schedule appointments and make referrals as appropriate; maintain calendar(s) for the Early Childhood Coordinator and the PK Program; prepare and maintain school master calendar; maintain office files. *Coordinate district and state testing and assessment for school site (when applicable); distribute, collect, and package test materials; file test results in student cumulative file. *Maintain and record student attendance; record daily calls to parents regarding student absences; compile and generate attendance reports. *Manage school site registration process; prepare enrollment and transfer forms; assist parents with proper completion of forms; request new student files; orient new families and students to the school. *Provide support to staff including providing necessary student information, completing forms, distributing mail, and preparing reports. *Prepare and compile various District reports such as attendance, enrollment, staff absence reports, mandated costs, maintenance requests, and other assigned reports according to established timelines. *Manage substitute process including, monitor sub-calling system for personnel absences; arrange for substitutes as necessary; coordinate coverage for classrooms until substitute can be located; prepare substitute folders and provide keys; collect and verify accuracy of information on substitute timesheets; ensure substitute timesheets match staff absence forms. *Perform health-related duties in the absence of the Health Office staff; administer first aid to students and staff; document information in the medical log; notify parents of ill or injured students. *Oversee the preparation of school purchase orders including acting as primary contact for the school with the Finance office. *Operate a computer with knowledge of specific software programs; operate a telephone, photocopier, intercom, calculator and other office equipment; arrange for repair and maintenance of equipment as needed. *Train and provide work direction to office staff and volunteers as needed; provide input during performance evaluations as requested. *Perform other related duties as assigned.

Salary : $22 - $31