Receptionist/Administrative Assistant

IntellecTechs is looking for a qualified Administrative Professional that provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

Duties and Responsibilities

• Assume receptionist duties; greet visitors, answer phone, route calls and take messages
• Maintain calendars, set up meetings and book conference rooms, as needed
• Function as a Pearson VUE test administrator
• Make copies and handle special projects
• Distribute incoming mail and prepare outgoing US Mail and express mail packages
• Update and maintain contact databases
• Maintain hard copy and electronic filing systems
• Assist staff with administrative duties as requested
• Perform backup duties for the Service Ticket Coordinator
• Other duties as required

Skills and Specifications

• Effective problem-solving skills
• Ability to interact effectively with internal and external customers at all levels
• Able to present information in forms, tables, and spreadsheets
• Should be an effectual communicator verbally as well as through writing skills
• Previous experience providing IT support in a previous position helpful

Qualifications and Requirements

Education:
High School Diploma or equivalent is required; however, some college is preferred

Requirements:

• Strong organizational skills with attention to detail
• Skilled in Microsoft Word, Excel, Outlook and PowerPoint
• Strong verbal and written communication skills
• Minimum 2 years administrative experience preferred
• Ability to thrive in a fast paced, constantly changing environment
• Ability to be flexible, patient and manage multiple projects
• Good time management skills and ability to prioritize
• Ability to be discreet and handle confidential, sensitive information
• Flexibility to work outside scheduled hours, as needed

About IntellecTechs:
IntellecTechs, Inc. is a premier provider of Information Technology (IT), Training and Professional Technical and Administrative Services to federal and commercial customers. IntellecTechs' government customers include Department Navy Chief Information Office (DONCIO), U.S. Navy (USN), U.S. Marine Corps (USMC), National Education and Training Command (NETC), Program Executive Office (PEO) Enterprise Information Systems (EIS), National Aeronautics and Space Administration (NASA) and Space and Naval Warfare command (SPAWAR). Our project management experience and commitment to client relationship enables us to provide creative and cost-effective solutions regardless to the size of the mission. By eliminating boundaries, collaborating in new ways, and continually seeking improvement, IntellecTechs is helping clients at all levels to connect, protect, and serve citizens better than ever. Our headquarters is located in Virginia Beach, VA and is also a certified testing center authorized to administer Prometric and Pearson VUE exams. IntellecTechs is an 8(a) company, certified by the SBA, Economically Disadvantaged Women Owned Small Business (EDWOSB), Service-Disabled Veteran-Owned Small Business (SDVOSB), Small Disadvantaged Business (SDB) and Small Women and Minority Owned (SWaM).
IntellecTechs, Inc. is a private corporation established in the Commonwealth of Virginia, is an Equal Employment Opportunity and Affirmative Action employer. This commitment affirms IntellecTechs, Inc.'s policy to provide equal employment opportunity in accordance with all applicable Equal Employment Opportunity/Affirmative Action laws, directives and regulations to all employees and qualified applicants without regard to race, ethnicity, color, religion, national origin, sex, age, disability status, pregnancy, sexual orientation, gender identity, genetic information, protected veteran status, or any other protected status under Federal, State or Local laws.
IntellecTechs, Inc. will not tolerate discrimination or sexual harassment in its workplace and will take all reasonable steps necessary to ensure nondiscriminatory treatment throughout its programs and business practices to include, but not limited to the following: recruiting/posting/advertising, selection and hiring; disciplinary actions; involuntary and voluntary terminations and layoffs; position upgrades and promotions; rates of pay and other compensation; training programs and participation/selection criteria; and apprenticeships. Also, IntellecTechs, Inc. will provide reasonable accommodations to applicants and employees with disabilities in accordance with Federal, State or Local regulations and laws.
We value our diversified team and work diligently to provide and promote a culture free from discrimination and harassment.

Job Type: Full-time

Schedule:

• 8 hour shift
• Day shift

Experience:

• Customer Service: 2 years (Required)
• Front desk: 2 years (Required)

Shift availability:

• Day Shift (Preferred)

Ability to Relocate:

• Virginia Beach, VA 23452: Relocate before starting work (Required)

Work Location: In person