Payroll Coordinator

Payroll Coordinator

Our company was founded on the belief that our Associates are the key to success. As a growing leader in fire protection services, we offer numerous career advancement opportunities, industry training, and hands-on experience to help you achieve your professional goals. As we grow, so do you.

Summary:

As a Payroll Coordinator, you will be responsible for processing payroll and managing related tasks, including benefits administration, union dues, certified payrolls, 401(k) contributions, and more. In addition to payroll duties, you will provide general support to the HR Manager in various HR functions. Your excellent organizational skills, attention to detail, and ability to communicate effectively will contribute to the accurate and timely processing of employee compensation and benefits while supporting IFSS’s goals. 

Responsibilities:

1.     Payroll Administration:

• Process weekly payroll for all employees, ensuring accuracy and compliance with company policies and legal requirements.
• Verity timesheets and attendance records to ensure correct pay.
• Calculate and process weekly 401(k) contributions and employer matching.
  
• Process certified payroll reports for prevailing wage time on projects. 
• Prepare and submit monthly Union payroll reports for union dues.
• Prepare and submit monthly workers’ compensation payroll reports.
• Process wage garnishment payments and update related trackers, as needed.
• Handle payroll-related inquiries from employees regarding pay, deductions, reimbursements, benefits, and paystubs.
• Maintain accurate and up-to-date payroll records, including wage garnishments, deductions, bonuses, overtime, special payments, and other payroll changes.
• Assist with year-end payroll reports, such as W-2 and 1099 forms.
• Ensure compliance with federal, state, and local payroll regulations. 
  

2.     Benefits Administration:

• Assist with the enrollment and maintenance of employee benefits, including health insurance, retirement plans, and other employee perks.
• Provide employees with information and support regarding benefits inquiries, ensuring all documentation is complete for benefits enrollment and changes.
• Maintain accurate records of employee benefits selections and update systems as necessary.
• Support the HR Manager in communicating benefits information, including eligibility, open enrollment, and plan changes.

3.     HR Support:

• Provide administrative support for various HR functions, as needed.
• Assist in maintaining accurate and compliant HR and employee records.
• Update and maintain the HRIS with accurate employee data.
• Draft and proofread internal communications, such as HR announcements, policy updates, and memos.
• Handle incoming and outgoing mail and email correspondence, ensuring timely responses to inquiries.
• Assist with data collection and reporting for HR metrics, surveys, and audits.

4.     General Office Support:

• Assist the HR Manager in maintaining office spaces and inventory needs.
• Ensure that the office environment remains clean, organized, and welcoming.
• Monitor and maintain common areas, meeting rooms, and workspaces to ensure they are neat and functional.
• Submit bi-weekly office supply orders for review and processing. 

5.     Miscellaneous Tasks:

• Perform other duties as assigned.

Qualifications:

• High school diploma or equivalent; additional education in HR, Business, or Accounting is a plus.
• Multistate payroll experience (CA other states) is a plus.
• Minimum 2 years of experience in payroll processing required; California payroll and/or Union preferred.
• Strong knowledge of payroll processes, tax regulations, and compliance, especially regarding 401(k), union dues, and workers’ compensation.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in using Microsoft Office Suite (Outlook, Word, and Excel).
• Excellent verbal and written communication skills.
• Exceptional organizational skills and attention to detail.
• Strong problem-solving abilities and proactive attitude.
• Ability to multitask, prioritize, and meet deadlines.
• Familiarity with basic office equipment and technology.
  
• Reliable and adaptable, with the ability to work both independently and collaboratively.

Additional Requirements:

• Background Check
• Driver's License MVR
• Pre-employment Drug Testing

At our company, we take pride in fostering a supportive, empowering, and team-oriented environment. We challenge and appreciate our employees, offering opportunities for personal and professional growth. Our Associates are here for the long run—because we value and invest in them. We support charitable causes, conduct team-building exercises, and are committed to excellence in the fire protection industry.

Growth Opportunities and Benefits:

We take pride in fostering a supportive, team-oriented environment where Associates are empowered to grow and succeed. We offer:

• Competitive salary with a comprehensive benefits package.
• 401k with company match.
• Paid training, and vacation time.
• Flexible scheduling options.
• Career advancement opportunities with industry-specific training.
• Support for continuing education and professional development.
• A company culture that values teamwork, innovation, and commitment to excellence.

Join Our Winning Team Today!

Do you have payroll experience and are looking for an exciting new challenge? We want to hear from you! Join our team and be part of a company committed to excellence in Fire, Life, and Safety. Apply today!

Salary : $20 - $26