What are the responsibilities and job description for the Admin and facilities coordinator position at IntelliPro Group Inc.?
Job Description:
- Greet clients and visitors with a positive, helpful attitude.
- Assist clients and guests in finding their way around the office.
- Assist clients with staffs’ onboarding and offboarding processes including preparing badges, registering check-in and staff benefit accounts, setting up workstations as requested.
- Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.
- Process all office maintenance and repair requests.
- Assemble, maintain, ship and track equipment/materials.
- Assist with project billing with external vendors and prepare monthly reconciliation reports.
- Prepare meeting rooms and coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.
- Assist with food orders, luncheon planning, and planning of other business-related meetings as requested.
- Answering, forwarding, and screening phone calls.
- Sorting, distributing, and processing mail and packages.
- Help maintain the workplace by restocking snacks and office supplies and managing supplies inventory.
- Maintain workplace cleanliness by preparing coffee machines and operate the dishwashers as needed.
- Assist with a variety of administrative tasks including copying, taking notes, and making travel plans.
- Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks.
- Other administrative and project duties, including organizing events, as requested.
Requirements:
- Must have excellent internal and external customer service skills.
- Professional appearance and demeanor.
- Ability to work individually and as part of a team; an intelligent and articulate individual who can relate to people at all levels of an organization and possesses excellent written and verbal communication skills.
- Proficient in Microsoft Excel, PowerPoint, Word, Outlook, and G-suite.
- Experience with Slack and Confluence is a bonus.
- Passionate gamers or interest in the gaming industry preferred.
About Us:
Founded in 2009, IntelliPro stands as a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. With a dynamic presence in the USA, China, Canada, Singapore, Philippines, UK, India, Netherlands, and Germany, we continue to lead the way in global talent solutions.
IntelliPro, a global leader in connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/.
Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.
Salary : $25 - $27
