What are the responsibilities and job description for the Project Administrator position at IntePros?
IntePros is looking for a Project Administrator II to join one of our growing environmental consulting clients on a Contract to hire basis. This Person can work from one of our client’s offices in NJ, PA, MD, or VA. The Project Administrator provides administrative and accounting support to growing Federal Contract practice areas project work, and interacts directly with Project Managers, billing and accounting staff, as well as with clients, vendors, and subcontractors, as needed.
Responsible for performing various specialized accounting functions of high complexity and ensuring that procedures and practices are followed in accordance with company policy and contractual obligations. Responsibilities also include managing the entire project administration process for federal government. This position is expected to perform at a high level with minimal supervision. The selected candidate must be flexible and able to deal with a variety of requests, adapt to changing workloads and priorities and possess extremely strong organizational skills.
Project Administrator Responsibilities:
- Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to:
- Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the Project Manager’s direction and finalize invoice with all required attachments and documentation. Submit invoices to corporate accounting for posting and to client as instructed by Project Manager.
- Assess project revenue by accurately identifying variances and making necessary budget changes; enter percent complete as instructed by Project Manager or designated employee; and complete all tasks in accordance with monthly accounting closing schedule. Understand earned value and relationship to project revenue.
- Advises Project Managers on financial aspects of contracts, factors to be negotiated with clients and assist with client cost proposals.
- Adjust annual overhead multipliers on governmental or Cost-Plus Fixed Fee projects.
- Prepare financial, cost analysis or additional management reports for Project Managers, other managers, or Principals
- Investigate and address problems related to project contracts, data discrepancies, and client billing issues.
- Track accounts receivable and accounts payable as needed for project processing.
- Review and submit employee expense reports in a timely manner to facilitate payment and processing. Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections.
- Assist Project Managers in preparation of Purchase Requisitions in procurement system.
