What are the responsibilities and job description for the HR Administrative Consultant position at Inter-American Development Bank?
We improve lives
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About This Position
The Human Resources Department (HRD) is responsible for the administration and development of the human resources in the IDB Group. It also oversees the implementation of the People Strategy, building and implementing programs and methodologies in direct support of our results-based business model, and focusing on the development of the Bank’s talent and technical skills capacity.
HRD is looking for a dynamic, result-oriented Administrative Assistant with deep knowledge and understanding of events coordination, agenda management, HR and administrative processes that can work under moderate supervision.
In order to increase operational excellence and achieve efficiencies, HRD is moving towards a centralized model for all its budgetary, administrative, and logistical functions under the PMO and Resources Management Group. In this role, you will collaborate with all the teams of the Department, as your internal clients, to support and ensure they have the resources and administrative support needed to accomplish their business goals.
You will work in the HRD Front Office Team, reporting to the Head of PMO and Resource Management in collaboration with other members of the Department.
What you’ll do
At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.
Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.
Our Human Resources Team reviews carefully every application.
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About This Position
The Human Resources Department (HRD) is responsible for the administration and development of the human resources in the IDB Group. It also oversees the implementation of the People Strategy, building and implementing programs and methodologies in direct support of our results-based business model, and focusing on the development of the Bank’s talent and technical skills capacity.
HRD is looking for a dynamic, result-oriented Administrative Assistant with deep knowledge and understanding of events coordination, agenda management, HR and administrative processes that can work under moderate supervision.
In order to increase operational excellence and achieve efficiencies, HRD is moving towards a centralized model for all its budgetary, administrative, and logistical functions under the PMO and Resources Management Group. In this role, you will collaborate with all the teams of the Department, as your internal clients, to support and ensure they have the resources and administrative support needed to accomplish their business goals.
You will work in the HRD Front Office Team, reporting to the Head of PMO and Resource Management in collaboration with other members of the Department.
What you’ll do
- Coordinate activities of the Human Resources Leadership Team (HRLT) including travel and agenda management using sound judgment as “gatekeeper” to implement strategies for efficient use of the HRLT time.
- Provide guidance to HRD personnel in general administrative matters including travel for Division Chiefs, procurement, records, facilities, and information technology requests, attending relevant trainings and information sessions to stay current on best practices in policies, procedures, and systems.
- Coordinate the planning and execution of internal events, including Department and Division’s meetings and training.
- Anticipate the goods and administrative services needs for the Department, including office supplies and equipment, following corporate procurement guidelines.
- Support the management of office space, office moves and improvements (e.g., renovations, upgrades of office inventory, etc.) and function as the IT liaison for all office equipment.
- Support all activities related to the administrative on-boarding and off-boarding.
- Support with the proofreading, formatting, translation, and distribution of documents (including documents for signature).
- Follow up on Time and Leave registration, ensuring compliance with standard procedures.
- Provide guidance and assistance to employees on administrative matters.
- Education: Technical or Associate Degree in Human Resources, Business Administration, or another related field.
- Experience: A minimum of 2 years of administrative coordination or project management. Experience in international organizations and human resources management is a plus.
- Languages: Oral and written proficiency in English and Spanish required; knowledge of Portuguese and/or French is a plus.
- Citizenship: You are a citizen of one of our 48-member countries.
- Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
- Type of contract: International Consultant Full-Time.
- Length of contract: 24 months
- Work location: On site
- A competitive compensation packages.
- Leaves and vacations: 2 days per month of contract gender- neutral parental leave.
- Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance.
- Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
- We offer assistance with relocation and visa applications for you and your family when it applies.
- Hybrid and flexible work schedules.
- Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
- Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.
- Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.
At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.
Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.
Our Human Resources Team reviews carefully every application.
