Office Project Coordinator

We are looking for an Office Project Coordinator to join our dynamic team. Applicants must be extremely organized and detail-oriented. Applicant should be a good multi-tasking, asking lots of questions, and good at problem-solving . The ideal candidate is articulate in both verbal and written communication and possesses style and professionalism in keeping with that of our firm. The ideal candidate should be able to work in a fast-paced environment and should be a self-starter. This position offers the ideal candidate valuable exposure to the many facets of the interior design business and interact with Clients and Vendors.

Office Project Coordinator Qualifications:

• Bachelor’s Degree or equivalent work experience preferred
• 3-5 years of experience
• At least one or more years of project management experience in the design industry
• Knowledge of residential interior design processes is ideal
• Proficiency in Google Suite, problem-solving skills and WordPress is a plus
• Strong organizational multitasking
• Excellent verbal and written communication
• Must be self-motivated and able to work independently and in a group setting
• Must have strong organizational and time management skills with the ability to work on multiple projects simultaneously while meeting tight deadlines
• Excellent communication skills: interpersonal, oral, and written to easily resolve production issues with vendors and to correspond with Clients
• Pay close attention to all detail
• Take initiative, problem solve, collaborate & communicate effectively with the team
• Prioritize tasks and coordinate completion day to day tasks
• Good phone skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Must have reliable transportation
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Office Project Coordinator Responsibilities:

• Track client order statuses from purchase to delivery
• Assist the design team in organizing and managing project logistics
• Schedule and coordinate client installations
• Produce and send estimates, invoices and purchase orders when needed
• Manage daily office tasks including emails, mail, deliveries and phone communications
• Maintain accurate records in budgeting spreadsheets
• Assist principal with scheduling and calendar management
• Oversee office supplies and general organization
• Track orders, deliveries, returns, and exchanges, ensuring smooth procurement and installation
• Assist with running errands and off-site tasks as needed
• Work with PR firm
• Communicating between all team members including clients and vendors
• Create, oversee and manage project schedules
• Follow-up with suppliers and subcontractors
• Organize emails and records
• Assisting with installs and photoshoots
• Generating proposals and purchase orders

Office Project Coordinator Details:

• Work Location: on site ONLY
• Pay: starting at $20.00, based on experience
• Driver's License (Required)
• This is a full-time position (M-F)
• We are located in a area where there is free parking and many restaurant options