What are the responsibilities and job description for the Accounts Payable position at InterMountain Management?
Overview
SUMMARY:
Responsible for reviewing and auditing invoices for reasonableness, entering and processing invoices pertaining to assigned projects and invoices that are monitored by outside sources.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Project Invoicing Responsibilities
Review and process assigned Renovation project invoices for payment in a timely and accurate manner.
Enter Vendor Federal ID’s correctly and obtain W-9 on all vendors.
Scan invoices; enter invoices in Accounting Software and Project Management Software.
Assure all invoices are entered in correct accounting period.
Enter description with time frame of service.
Maintain checklist of normal monthly bills.
Balance and enter expense reports.
Process and mail invoice checks ensuring proper remittance address.
Send Invoices to Check Writer for payment.
Provide excellent customer service with vendors regarding questions and payment of invoices.
Assist other associates as the workload dictates.
Perform other duties as required.
SUPERVISORY RESPONSIBILITIES:
None
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the job functions.
Education and/or Experience:
High School diploma or equivalent required. Some accounting/bookkeeping classes desired.
One to two years Accounts Payable experience required.
Required knowledge, skills and abilities include, but are not limited to:
Ability to maintain confidentiality of business and financial matters and information related to the owner(s), partners, properties, etc.
Good interpersonal skills.
Ability to work in a courteous, tactful and patient manner with other company associates and management including property General Managers, vendors, and other members of the general public conducting business with InterMountain Management and its owned and managed properties.
Ability to communicate effectively and professionally verbally, in writing, and utilizing proper business telephone etiquette.
Ability to work in a fast-pace, high-energy and demanding work environment.
Excellent time management skills; multi-tasks skills; ability to prioritize and coordinate details.
Good computer skills.
Ability to learn and accurately use M3 software and other software as needed.
Basic understanding of how duties impact company financials.
SPECIAL REQUIREMENTS:
Prompt and regular attendance
Work overtime as required.
Professional attitude and appearance.
Participate in all mandatory job training and meetings.
Adhere to company policies and procedures and the Employee Handbook.
EQUIPMENT OPERATED:
General office equipment
Computer
Fax machine
Copy machine
Postage machine
PHYSICAL DEMAND AND WORK ENVIRONMENT:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job functions.
While performing the duties of this job, the employee is regularly required to sit; regularly use hands to handle, or feel objects, tools, or controls; and talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms.
The employee must occasionally lift and/or move up to 20 pounds.
Specific vision abilities required by this job include close vision and the ability to adjust focus.
The noise level in the work environment is usually quiet to moderate.
SELECTION GUIDELINES:
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Responsible for reviewing and auditing invoices for reasonableness, entering and processing invoices pertaining to assigned projects and invoices that are monitored by outside sources.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Project Invoicing Responsibilities
Review and process assigned Renovation project invoices for payment in a timely and accurate manner.
Enter Vendor Federal ID’s correctly and obtain W-9 on all vendors.
Scan invoices; enter invoices in Accounting Software and Project Management Software.
Assure all invoices are entered in correct accounting period.
Enter description with time frame of service.
Maintain checklist of normal monthly bills.
Balance and enter expense reports.
Process and mail invoice checks ensuring proper remittance address.
Send Invoices to Check Writer for payment.
Provide excellent customer service with vendors regarding questions and payment of invoices.
Assist other associates as the workload dictates.
Perform other duties as required.
SUPERVISORY RESPONSIBILITIES:
None
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the job functions.
Education and/or Experience:
High School diploma or equivalent required. Some accounting/bookkeeping classes desired.
One to two years Accounts Payable experience required.
Required knowledge, skills and abilities include, but are not limited to:
Ability to maintain confidentiality of business and financial matters and information related to the owner(s), partners, properties, etc.
Good interpersonal skills.
Ability to work in a courteous, tactful and patient manner with other company associates and management including property General Managers, vendors, and other members of the general public conducting business with InterMountain Management and its owned and managed properties.
Ability to communicate effectively and professionally verbally, in writing, and utilizing proper business telephone etiquette.
Ability to work in a fast-pace, high-energy and demanding work environment.
Excellent time management skills; multi-tasks skills; ability to prioritize and coordinate details.
Good computer skills.
Ability to learn and accurately use M3 software and other software as needed.
Basic understanding of how duties impact company financials.
SPECIAL REQUIREMENTS:
Prompt and regular attendance
Work overtime as required.
Professional attitude and appearance.
Participate in all mandatory job training and meetings.
Adhere to company policies and procedures and the Employee Handbook.
EQUIPMENT OPERATED:
General office equipment
Computer
Fax machine
Copy machine
Postage machine
PHYSICAL DEMAND AND WORK ENVIRONMENT:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job functions.
While performing the duties of this job, the employee is regularly required to sit; regularly use hands to handle, or feel objects, tools, or controls; and talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms.
The employee must occasionally lift and/or move up to 20 pounds.
Specific vision abilities required by this job include close vision and the ability to adjust focus.
The noise level in the work environment is usually quiet to moderate.
SELECTION GUIDELINES:
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
