Office Manager and Compliance Officer

International Archaeological Research Institute (IARII) and International Archaeology LLC are seeking a highly motivated and organized Office Manager and Compliance Officer to join our team and oversee daily office operations and ensure regulatory compliance. This dual role blends administrative support with compliance oversight, focusing on maintaining smooth physical and digital office functions while ensuring adherence to industry regulations. The ideal candidate will possess strong problem-solving abilities, exceptional organizational and communication skills, attention to detail, and the ability to collaborate efficiently across departments.

Responsibilities

Office Management

· Administrative Support: Manage common areas, oversee facilities and company vehicles, handle office supplies and equipment, and coordinate vendor contracts.

· Digital Workspace: Ensure the use of platforms like SharePoint and Teams. Ensure digital files are organized and make sense across the company. Work with department heads to implement filing procedures that support workflows of each department and reduce double filing.

· Coordination: Plan office rearrangements, assist with onboarding and IT-related training, manage desk and equipment assignments. Assist in evaluating employees and department requests for equity and compliance with regulations.

· Policy Management: Partner with HR to maintain office policies, manage employee training, and handle offboarding processes.

· Special Projects: Lead initiatives to improve office efficiency, reduce paper use, and modernize processes.

Compliance

· Develop and Implement Compliance Programs: Create and implement regulatory compliance programs and internal controls. Areas of compliance include cybersecurity (CMMC), OSHA, and other minor areas. The Compliance Officer will work with subject matter experts to help develop, enforce, and keep records of rules and regulations.

· Audit Processes: Proactively audit processes, practices, and documents to identify weaknesses and ensure compliance.

· Educate Employees: Train and educate employees on regulations and industry practices and address their questions about compliance.

· Manage Risk: Identify and manage regulatory risks with management and staff, ensuring adequate internal controls.

· Plan for Violations: Set plans to manage crises or compliance violations, investigate breaches, collect and analyze evidence, and assess impacts.

· Communicate: Utilize strong written and verbal communication skills to collaborate with all levels of the organization.

· Incident Response: Assist in coordinating company efforts in the event of external audits or hostile events such as a cyberattack.

Qualifications

· Independent Thinking: Strong but flexible personality focused on finding solutions for a variety of workflows and pushing through solutions that benefit the entire company.

· Regulatory Knowledge: Ability to develop a functional understanding of industry-related laws and regulations.

· Risk Management: Strong skills in identifying and managing potential risks.

· Communication Skills: Effective in explaining complex regulations, collaborating with stakeholders, and communicating planned organizational changes in advance.

· IT Knowledge: Basic understanding of IT operations and experience in a regulated environment. Willingness to learn additional IT concepts.

Preferred Experience

· Experience with compliance in areas such as CMMC (or other related cybersecurity standards), OSHA, and industry-specific regulations.

· Background dealing with regulated environments such as HIPAA, banking, military, or government sectors.

· Proven experience working among many teams to accomplish a common goal.

Education

Experience will be considered in lieu of formal education

FLSA: Full Time

Employee Type: Exempt

Work Hours: Available for emergencies
Reports To: CEO

Travel Required: No
Location: Honolulu (Onsite)

Security Clearance: Must be able to pass security clearance
Background Check: Must pass a background check

Pay Range: $60,000 to $90,000

Please send all resumes to hr@iaoceania.com

Website: www.iaoceania.com

Job Type: Full-time

Pay: $60,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Do you have a background dealing with regulated environments such as HIPAA, banking, military, or government sectors?
• Do you have experience in compliance in areas such as CMMC (or other related cybersecurity standards), OSHA and industry-specific IT concepts?

Ability to Relocate:

• Honolulu, HI 96826: Relocate before starting work (Required)

Work Location: In person

Salary : $60,000 - $90,000