Senior Human Resources Generalist

About our Company!

Our company has been a trusted leader for over a century, providing exceptional products and services to construction professionals, architects, designers, and homeowners. We take immense pride in delivering top-quality solutions while steadfastly upholding our core values: Loyalty, Reliability, Trust, Fairness, and Honor. These values are deeply embedded in every department and reflected in our daily interactions with customers and colleagues. As we undergo a dynamic transformation, we seek a seasoned HR professional who is driven and committed to preserving our identity while driving employee engagement and nurturing a revitalized culture.

The Role: This is a rare opportunity to be at the heart of a significant company evolution. As a Senior HR Generalist, you will play a vital role in the daily operations of our HR department. From conducting interviews and processing payroll to working on special projects with other team members, you will be at the forefront of maintaining an efficient and supportive work environment. As our company grows, your contributions will directly influence the future of our HR department and beyond. Join us and play a pivotal role in shaping our exciting future!

What We Offer: In return, we offer a supportive, family-oriented work environment, a competitive salary, and excellent employee benefits with minimal premiums.

You will also be eligible for the following benefits:

• 3 weeks of PTO and seven paid holidays
• Comprehensive medical, dental, vision coverage, life insurance and voluntary benefits
• 401(k) and Profit Sharing.
• Development and growth opportunities.
• Employee Discounts
• Tuition assistance.

Position Summary:

The Senior Human Resources Generalist will provide administrative and strategic support in various HR disciplines, including recruiting, payroll, leave management, benefits, compensation, employee and labor relations, training & development, safety, and company fleet management.

Essential Duties and Responsibilities

Recruiting

• Facilitate and manage the entire recruiting life cycle, including updating job descriptions, managing the job posting process, sourcing candidates, reviewing resumes, scheduling interviews, and coordinating interviews with hiring managers.
• Conduct recruitment efforts for all exempt and non-exempt positions, students, and temporary employees.
• Attracts applicants by placing job advertisements in various job search engines and promoting open positions on company website, intranet, and social media platforms.
• Build applicant sources by contacting local colleges, trade schools, community services, employment agencies, and recruiters to provide organization information and opportunities, make presentations, and maintain rapport.
• Participate in local job fairs and industry association events to create internship opportunities and a pipeline of qualified candidates.
• Determines applicant qualifications by interviewing applicants for a consistent set of qualifications, analyzing responses, verifying references, and evaluating candidates’ qualifications to job requirements provided by the managers.
• Achieve staffing objectives by evaluating job candidates, presenting them to managers, and providing them with feedback and recommendations based on information submitted interviews, and background search results.
• Assist managers in the selection process by discussing applicant’s qualifications with managers.
• Updates Applicant Tracking System and recruiting sites during the search process.
• Arrange interviews by coordinating schedules and directing applicants accordingly.
• Prepare recruitment data analyses to present to upper management.

Pre-boarding and Onboarding

• Initiate background checks, schedule pre-employment medical and drug tests, and prepare offer letters and new hire paperwork.
• Prepare orientation materials and ensure smooth integration into the company’s processes to facilitate the onboarding process for new hires.
• Coordinate with the recruiting manager and IT department to ensure equipment, IT paperwork, and workspace are correctly set up for the new employee’s first day.
• Conduct new employee orientation to foster a positive attitude toward organizational objectives and ensure a smooth integration into the company’s culture.
• Participates in the new hire and benefits orientation, which includes reviewing the employee handbook and the company’s policies and procedures.

Payroll, Benefits, Training, and other Administrative Functions

• Responsible for the integrity of employee data in multiple systems and databases and ensuring that status changes, such as pay rates, job transfers, and special payments, are approved, processed, timely, and documented accordingly.
• Document and maintain administrative procedures for the HR Department.
• Assist with weekly and monthly payroll processing and timekeeping system (ADP Workforce Now).
• Monitor and track time & attendance, as well as PTO accruals.
• Ensure employees elect or waive benefits promptly.
• Enter wage garnishments timely and accurate.
• Reconcile monthly insurance invoices and process bills for payment.
• Prepare payroll/HR reports such as overtime, headcount, turnover, and special reports.
• Maintain employee records and HR procedures, ensuring accuracy, consistency, and confidentiality.
• Calculate monthly remittances for union employees.
• Assist in developing training programs and monitoring training progress until completion.
• Assist with employee leave management, including but not limited to Short Term Disability (STD), Family and Medical Leaves (FMLA), Paid Family Leave (PFL), and Workers Compensation.
• Assist with audits, government, and ERISA reporting requirements.
• Support companywide training initiatives and safety programs.
• Promote HR programs and support for the HR Director with various HR initiatives, employee engagement activities, and special projects.
• Collaborate with human resources to develop and implement consistent policies and training programs that align with business needs and values.
• Is a steward of Interstate’s Mission, Vision, and Core Values.
• Adheres to corporate policy.
• Other duties as assigned.

Competencies

• Exceptional recruiting skills and persuasive skills.
• Emotional intelligence and good listening skills
• Critical thinking skills, ability to analyze, evaluate, and interpret information to make informed decisions.
• Self-starter, able to prioritize and plan daily work efficiently.
• Strong organizational and time management abilities.
• Detailed-oriented, accurate, and consistent with quality of work.
• Ability to work independently and follow directions with minimal supervision.
• Effective communication and customer service skills.
• Ability to handle sensitive, moderately complex, and confidential information
• Flexibility, good judgment, and strong problem-solving skills

Required Education, Experience, and Minimum Qualifications

• Bachelor’s degree in human resources, business administration, or 7 years related experience and training; or equivalent combination of education and experience.
• 3 years of ADP workforce now experience
• 5 to 7 years of HR generalist experience with emphasis on recruiting.
• 3 years of experience in payroll, benefits, and leave management experience.
• Proficient in Microsoft Office Suite and HR software.
• Ability to multitask, strong organizational skills, project management skills, and people skills.
• Advanced Excel skills, including pivot tables, V-lookup, and advanced formulas.

Preferred Qualifications:

• 7 to 10 Years of well-rounded HR experience.
• Previous experience working with labor unions.
• Previous HR Experience in a retail environment.

WORK ENVIRONMENT: This is an office-based position. The noise level is usually moderate. The work environment characteristics described here are representative of those that individuals encounters while performing the essential functions of this position.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is frequently required to sit, talk, or hear and use hands to handle or touch objects or controls.

Position Type/Expected Hours of Work:

Full-time position. Typical hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Travel: Travel to other locations for training and meetings, as necessary.

Supervisory Responsibility: None

We are an equal employment opportunity to all applicants without regard to race, color, religion, creed, gender, national origin, age, marital, veteran status, sexual orientation, or the presence of handicaps or disabilities. In addition, this policy of equal opportunity applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.