Human Resources Operations Specialist

Overview

The HR Operations Specialist is responsible for providing high-quality administrative and operational support to the HR function on a day-to-day basis. This role will be involved with the onboarding and offboarding of new hires and contingent workers, data integrity projects and being at the forefront of employee questions, comments, and concerns. An employee in this role should aim to be a trusted member of the HR team and foster positive relationships among the employees.

Essential Functions and Responsibilities

• Coordinate and execute new hire onboarding process, including background checks, I-9 verifications, and new hire orientation.
• Work with IT/Quality/EH&S/Procurement/Finance for onboard/ offboard processing.
• Support internal and external inquiries and requests related to the HR department and escalate to appropriate team members as needed.
• Coordinate bi-weekly HR Payroll data submission support.
• Collaborate with our Payroll department to resolve employees’ questions.
• Enter new hires, terminations, and any employee changes into appropriate systems (ADP, HRIS, etc.).
• Maintain accurate and up-to-date employee records and HR databases, ensuring compliance with data privacy regulations, document retention and confidentiality standards.
• Prepare employee offboarding and related documentation.
• Assist with the coordination of employee events and activities.
• Represent the HR team by providing excellent customer service, building, and maintaining positive working relationships with the employees, and providing support to other functions within HR as needed.
• Must adhere to Iovance Biotherapeutics’ core values, policies, procedures, and business ethics.
• Perform miscellaneous duties as assigned.

Required Education, Skills, and Knowledge

• BA/BS degree and 3 years prior experience in Human Resources Operations.
• Exceptional time management, organizational, prioritization and follow-up skills.
• High attention to detail and accuracy.
• Excellent analytical and problem-solving skills and the proven ability to think situationally
• Excellent interpersonal and communication skills, with the ability to interact effectively with employees at all levels of the organization.
• Ability to work independently with minimal supervision.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Natural self-starter and problem solver that takes the initiative to solve issues.

Preferred Education, Skills, and Knowledge

• Payroll reporting.
• HRIS experience (BambooHR/ADP).

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made upon request to enable individuals to perform essential functions. Please contact Human Resources to request accommodation.

Physical Demands and Activities Required

• Must be able to remain in a stationary position standing or sitting for prolonged periods of time.
• Must be able to move about inside an office and exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
• Must have visual acuity to perform activities such as: preparing and analyzing data and figures, viewing a computer screen, and extensive reading.
• This position requires repetitive motion, substantial movements (motions) of the wrist, hands, and/or fingers.
• Must be able to communicate with others to exchange information.

Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem-solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines.

Work Environment

This job operates in a professional or remote office environment and requires operating standard office equipment and keyboards.

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.

Iovance is committed to cultivating and offering a diverse and inclusive work environment. As an equal-opportunity employer, our employees and applicants will be considered without regard to an individual’s race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. If you need assistance or accommodation to apply to one of our opportunities, please contact careers@iovance.com.

By voluntarily providing information and clicking “Submit Application”, you explicitly consent to the collection and use of your personal information for the purposes described above and in our Candidate Privacy Notice. 

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