Program Coordinator

Town/City

Winterset

Base County

Madison

Counties Served

Madison

Objective

The Program Coordinator plays a pivotal role in coordinating and facilitating high-quality programs in alignment with the objectives of Iowa State University Extension and Outreach (ISU Extension). This position involves overseeing a variety of programming efforts in Agricultural and Natural Resources (ANR) and Youth Development, ensuring smooth operation from planning through completion. The coordinator will also assist with program monitoring, data management, and reporting to track and evaluate program impact.

Responsibilities

Program Development & Delivery:

• Design, plan, and implement a variety of youth-focused programs, including after-school activities, summer camps, workshops, and special events.
• Assist with the creation and collection of program registrations, ensuring all participants are properly enrolled and informed.
• Coordinate schedules, logistics, and materials for all ANR and youth programs, grab and go educational kits, and events, ensuring smooth execution and high participant satisfaction.
• Coordinate farmland leasing and pesticide continuing education courses
• Promote inclusivity and diversity in program offerings, ensuring that all youth, regardless of background, have access to programs that meet their interests and needs.
• Provide on-site support during high-traffic events, such as the County Fair, 4-H Awards Banquet, Weigh-Ins and State Fair, to ensure smooth operations and program engagement.
• Cultivate and maintain positive relationships with public and private program partners, including schools, youth organizations, businesses, and community stakeholders.
• Ensure compliance with all risk management policies, including volunteer background screenings, required training, and safety protocols.
  
  

Data Management & Reporting

• Administer data collection processes for programs via MyData and maintain accurate, up-to-date records as required by Madison County Extension Council and Iowa 4-H.
• Assist the Executive Director in securing financial resources, including identifying funding opportunities and tracking expenditures.
  
  

Marketing & Communication

• Assist with the creation, editing, and distribution of press releases, newsletters, social media content, and other promotional materials to enhance program visibility and engagement.
• Support the expansion of the Master Gardener Program, including marketing efforts to attract new participants and volunteers.
  
  

Volunteer Management & Training

• Oversee the administration of volunteer background screenings, agreements, and ongoing training, ensuring compliance with ISU Extension's volunteer policies.
  
  

Master Gardener Coordination

• Manage the local Master Gardener program by overseeing recruitment, training, and certification of new Master Gardener volunteers
• Coordinate and schedule training classes in partnership with ISU Extension specialists and county coordinators. Ensure that training materials and educational resources are updated and relevant.
• Serve as the primary point of contact for Master Gardeners
• Maintain accurate records of volunteer activities, hours, and program outcomes in compliance with ISU Extension’s data management policies.
  
  

Additional Responsibilities

• Provide office reception support as needed, handling general inquiries and assisting with day-to-day administrative tasks.
• Provide Support and Guidance to the 4-H Foodstand
• Support County Youth 4-H Club Regulations
• Perform any other duties as assigned
  
  

Qualifications

• High school diploma or equivalent is required.
• Strong organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite and data management software (MyData, Excel, etc.).
• Ability to work flexible hours, including evenings and weekends, as needed for events and programming.
• Comfortability working with small and large animals
  
  

Preferred Qualifications

• Bachelor’s degree in a relevant field (e.g., Education, Agricultural Sciences, Youth Development, or similar) preferred
• Experience in program coordination, volunteer management, and community outreach preferred
• Experience working with youth and volunteers in a programmatic setting (e.g., 4-H, Master Gardeners).
• Knowledge of agricultural and natural resource issues in Iowa.
• Experience with grant writing and securing program funding.
  
  

Additional Information

This is a full-time position with the Madison County Extension Office. Programming will take place within and outside of the office; therefore, travel will be required. A valid driver’s license and access to reliable transportation are required of a successful candidate. Ability to pass a criminal background screening test.

Work Hours

• Full-time
• Position work based on a 40-hour week. Hours will involve days, some evenings, some weekends, and occasional overnights. Hours will vary according to the event.
  
  

Send Resumes to nnavin@iastate.edu

Job Type

Full Time

Hours

40

Wages (type)

Hourly

Wages (status)

non-exempt

Benefits

• Health insurance
• Employee Assistance Program
• Paid time off and holidays
• FICA
• IPERS
• Professional Development Opportunities
  
  

Application Deadline

12/13/2024

This position will remain open until filled