Coordinator, People Operations (Fixed-Term)***Coordonnatrice, Opérations Ressources Humaines

IPEX is one of the North American leading providers of advanced plastic piping systems. Our mission is to shape a better tomorrow by connecting people with water and energy.

We currently have an exciting 18-month opportunity for a Bilingual People Operations Coordinator. This role can be based in our offices located in Oakville or Montreal, and reports to the Manager, People Operations- Coordination.

Do not miss the opportunity to join a broad family of people-centric professionals, thought leaders and rapid thinkers, entrepreneurs in spirit and status quo-fighters!

Job Summary

We are currently looking for a Bilingual People Operations Coordinator who will provide a full range of support to the HR team, contributing to the smooth operations of the department. The incumbent is the first point of contact to employee inquiries, and a major support for HR Operations.

Principal Responsibilities

• Serves as a first point of contact for transactional HR Services and processes. Triages as necessary to the appropriate Centers of Excellence.

• Performs administrative tasks within HRIS (Workday) including employee job changes, new hires etc.  and responds to general inquiries related to HR policies, programs, and procedures

• Supports the business with HR Documents (e.g. employment verification letters, general memos/letters, HR Org. Chart etc.)

• Responsible for responding and coordinating inquiries from candidates and the TA team through the AskHR inbox.

• Liaison between candidates, external vendors, hiring managers and payroll on recruitment new-hire paperwork and related recruitment administration activities

• Conduct recruitment administration that includes; booking interviews/pre-screens, completing reference checks, coordinating/collaborating with new hires and payroll on all paperwork, answering any inquiries by the Talent Acquisition team, managers, LR/ER related to recruitment tasks.

• Liaison between candidates, external vendors, hiring managers and payroll on recruitment new-hire paperwork and related recruitment administration activities

• Experience processing new-hire paperwork across North America

• Maintain location specific reference manuals, standards, policies, procedures and work instructions that fall under the scope of Talent Acquisition and HR Operations.

• Supports with the entry of New Hire data into Workday.

• Helps to organize and manage the internal company HR Intranet (SharePoint).

• Updates internal databases (e.g. Active Directory, SharePoint, Workday, etc.)

• Coordinates cross border visa processes (prepare letters, coordinating between law firm and employees to fulfil requirements, etc.)

• Assists with the development, tracking, enforcement, and revision of HR policies and procedures within the Employee Handbook

• Provides French translation support for internal documents and French translations for job descriptions via third party vendors

• Support the HR team with special projects as assigned

• Support the onboarding experience by partnering with the Learning & Development team

Qualifications & Experience

• Bilingual (French and English) written and verbal communication skills

• CHRP designation or pursuit of the designation is an asset

• 2-4 years of relevant HR experience in a large, multi-location organization.

• Experience working with HR information systems (HRIS) required

• Experience working with MS SharePoint and Workday is required

• Excellent technical abilities (MS Word, Excel, PowerPoint, Outlook)

IPEX is committed to providing accommodations for people with disabilities throughout the recruitment process and, upon request, will work with qualified job applicants to provide suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability. Accommodation requests are available to candidates taking part in all aspects of the selection process for IPEX jobs. To request an accommodation, please contact HR at HR@ipexna.com

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