PMO Coordinator

Project Management Office (PMO) Coordinator is responsible for providing administrative and operational support to the PMO by maintaining project management processes, tools, and methodologies, assisting with project planning, monitoring progress, generating reports, managing resource allocation, and facilitating communication between project teams and stakeholders, ensuring projects adhere to timelines and budgets essentially acting as the backbone of the PMO to streamline project execution across the organization.

Key Responsibilities:

• Data Analysis and Reporting:
• Collect, analyze, and interpret project data to identify trends and insights.
• Prepare comprehensive reports on project performance, including budget, schedule, and quality metrics.

• Project Management Process Support:
• Implement and maintain standardized project management methodologies and tools across the organization.
• Update and maintain project management documentation, templates, and best practices.
• Ensure project teams are adhering to established project management processes.
• Project Planning and Reporting:
• Assist project managers in developing detailed project plans, including timelines, milestones, and resource allocation.
• Track project progress against the plan, identify potential risks and issues, and escalate concerns as needed.
• Generate regular project status reports, dashboards, and key performance indicators (KPIs) for stakeholders.
• Resource Management:
• Monitor project resource availability and allocation, identifying potential resource conflicts and proposing solutions.
• Coordinate resource assignments across projects to optimize team capacity.
• Communication and Collaboration:
• Facilitate communication between project teams, stakeholders, and senior management.
• Organize and manage project meetings, including agendas, minutes, and action items.
• Proactively identify and address potential communication gaps. Required Skills:
  • Project Management Knowledge:
  • Understanding of project management methodologies (e.g., Agile, Waterfall), project planning tools, and best practices.
  • Analytical Skills:
  • Ability to gather, analyze, and interpret data to inform decision-making.
  • Communication Skills:
  • Excellent written and verbal communication to effectively interact with diverse stakeholders.
  • Organizational Skills:
  • Ability to manage multiple tasks simultaneously, prioritize effectively, and meet deadlines.
  • Technical Proficiency:
  • Familiarity with project management software (e.g., Microsoft Project,P6, Power Point, Asana, Jira et al.).