What are the responsibilities and job description for the Administrative Support Specialist position at Island Communities?
- 1 to 3 years of experience in an administrative role
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Must be able to communicate professionally with employees, stakeholders, investors, contractors, etc.
- Proficient in Microsoft Office Suite, specifically Excel for creating reporting
- Excellent organizational skills and attention to detail
- Flexible and adaptable in various situations and when interacting with many different personalities
- Ability to work independently and prioritize
- Prolonged periods sitting at a desk and working on a computer, or standing on project job sites
- Must be able to lift up to 15 pounds at times.
- Must have a valid FL drivers license
- High school diploma or equivalent
Responsibilities
- Assist with sourcing and vetting new contractors for Capital Expenditure projects
- Coordinate and schedule vendor meetings for Department Heads as needed
- Work with Project Managers in conducting financial audits for projects/assets
- Follow up with contractors and regional team to obtain required project documentation.
- Create and prepare financial reports using Microsoft Excel
- Schedules and assists with conference calls or meetings as requested
- Prepare and track vendor contracts.
- Maintains office supplies inventory and coordinates maintenance for office equipment, such as computers, printers.
- Responsible for scheduling courier deliveries, and handling other mail and shipping requests such as certified letters, FedEx Overnight Shipping, etc.
- Responds to and resolves administrative inquiries and questions
- Performs other duties as assigned
Job Type: Full-time
Pay: $21.93 - $22.61 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Ability to Commute:
- Palm Beach, FL 33480 (Required)
Ability to Relocate:
- Palm Beach, FL 33480: Relocate before starting work (Required)
Work Location: In person
Salary : $22 - $23
