What are the responsibilities and job description for the Administrative Support Specialist position at Young Goose?
Role Overview
As an Administrative Support Specialist at Young Goose, you will play a pivotal role in managing schedules, handling communications, overseeing projects, and executing key initiatives. We're looking for a self-starter who takes ownership of their tasks, thrives in a fast-paced environment, and is ready to both manage and complete projects independently.
Key Responsibilities
Requirements
As an Administrative Support Specialist at Young Goose, you will play a pivotal role in managing schedules, handling communications, overseeing projects, and executing key initiatives. We're looking for a self-starter who takes ownership of their tasks, thrives in a fast-paced environment, and is ready to both manage and complete projects independently.
Key Responsibilities
- Organize and manage executive schedules, meetings, and appointments.
- Handle correspondence and communication on behalf of the executive team.
- Coordinate travel arrangements and detailed itineraries.
- Prepare reports, presentations, and other documents.
- Oversee, track, and manage the progress of various projects while independently executing specific deliverables.
- Collaborate with team members to ensure effective resource allocation and smooth project execution.
- Identify opportunities for process improvements and take the initiative to implement solutions.
- Perform administrative tasks such as data entry, filing, and record keeping.
- Adapt to evolving business needs by taking on new responsibilities and tasks as required.
Requirements
- A proven track record (5 years) as a personal assistant, project manager, or in a similar role, preferably in the health, wellness, or beauty sectors.
- A self-starter mindset with a proactive approach to problem-solving and task management.
- Exceptional communication skills, both written and verbal.
- Strong organizational and multitasking abilities, with a proven track record of independently managing and completing projects.
- Familiarity with project management tools such as Trello, ClickUp, Asana, or Monday.com.
- Proficiency in office software (e.g., Microsoft Office, Google Workspace) and scheduling tools (e.g., Calendly, Slack, WhatsApp).
- The ability to thrive in a fast-paced, deadline-driven environment with minimal supervision.
- A stable internet connection and a dedicated home office or quiet workspace.
- A portfolio or references showcasing your expertise in administrative and project execution roles.
