Management Support Specialist

Job Responsibilities:

• Project Coordination: Assist in planning, scheduling, and coordinating construction activities to ensure projects are completed on time and within budget.
• Documentation: Prepare, track, and manage project documentation, including contracts, permits, and reports.
• Communication: Serve as a liaison between project managers, property operations, and contractors to facilitate effective communication and resolve issues.
• Budget Management: Assist in managing project budgets, including tracking expenses and preparing financial reports.
• Contractor Management: Assist with sourcing and vetting new contractors for capital expenditure projects.
• Vendor Coordination: Coordinate and schedule vendor meetings for department heads as needed.
• Financial Audits: Work with project managers in conducting financial audits for projects/assets.
• Follow-Up: Follow up with contractors and regional teams to obtain required project documentation.
• Report Preparation: Create and prepare financial reports using Microsoft Excel.
• Meeting Coordination: Schedule and assist with conference calls or meetings as requested.
• Contract Management: Prepare and track vendor contracts.
• Additional Duties: Perform other duties as assigned.

Skills and Qualifications:

• Experience: Previous experience in construction management or a related role.
• Technical Skills: Proficiency in Microsoft applications, specifically in Excel.
• Communication Skills: Strong verbal and written communication skills.
• Organizational Skills: Excellent organizational and time-management abilities.
• Problem-Solving: Ability to identify and resolve issues efficiently.
• Attention to Detail: Keen attention to detail to ensure quality and compliance.