Personal/Executive Assistant

Part-Time Personal/Executive Assistant (20 Hours/Week)

Position Overview:
We are seeking a highly organized, proactive, and detail-oriented Part-Time Personal/Executive Assistant to provide comprehensive support to a busy professional. This role combines personal assistant duties with select executive assistant responsibilities, requiring excellent time management, communication, and multitasking skills. The position is for 20 hours per week, with flexibility to accommodate varying schedules and tasks.

Key Responsibilities:

• Pet Care: Schedule and coordinate vet appointments, purchase dog food, arrange dog sitting with external providers, and personally provide dog sitting as needed.
• Vehicle Maintenance: Wash and fill cars with gasoline, schedule and take vehicles for maintenance.
• Errands & Logistics:
  • Make reservations for dining, events, or other activities.
  • Ship packages and handle mail oversight.
  • Pick up gift cards, products, or food for events and outings.
  • Order meals via Uber Eats, restaurant delivery, or direct pickup.
  • Conduct grocery shopping based on provided lists or preferences.
• Administrative Support:
  • Manage calendars, schedule appointments (e.g., doctor visits), and set up meetings.
  • Take detailed notes during meetings and distribute as needed.
  • Coordinate travel arrangements, including bookings and itineraries.
  • Organize and track due dates for small projects and deliverables.
• Event & Project Coordination:
  • Plan and manage logistics for work events, including travel and filming details.
  • Coordinate food and supplies for events or team outings.
  • Collaborate with team members to address social needs and ensure smooth communication.
• General Organization:
  • Oversee small projects, ensuring timely completion and alignment with priorities.
  • Maintain a high level of confidentiality and professionalism in all tasks.

Qualifications:

• Proven experience as a personal assistant, executive assistant, or similar role.
• Exceptional organizational and time-management skills with a keen attention to detail.
• Strong communication skills, both written and verbal.
• Proficiency in calendar management tools (e.g., Google Calendar, Outlook) and basic office software.
• Ability to prioritize tasks and work independently in a fast-paced environment.
• Valid driver’s license and reliable transportation for errands.
• Comfortable handling pet-related tasks, including dog sitting, and coordinating with vendors or service providers.
• Discretion and professionalism when handling sensitive information.
• Flexibility to adapt to changing priorities and schedules.

Preferred Skills:

• Experience with travel booking platforms and event coordination.
• Familiarity with delivery apps (e.g., Uber Eats), shipping services (e.g., USPS, FedEx), and grocery shopping platforms.
• Basic project management skills or experience overseeing small tasks.

Work Schedule:

• 20 hours per week, with flexibility based on task requirements.
• Some tasks may require occasional availability outside standard hours for urgent needs, event coordination, or dog sitting.

Compensation:

• Competitive hourly rate, commensurate with experience.