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JOB SUMMARY
The Accounts Payable Specialist is responsible for all accounts payable functions within the organization, including but not limited to processing invoices, issuing checks and reconciling vendor statements. May assist the Operational Accounting Senior Manager in the completion of special projects, financial or operational, related to the growth and development of the organization.
KEY RESPONSIBILITIES
- Oversees the accounts payable process, ensuring timeliness and accuracy by reviewing invoices for accuracy, proper account coding, proper approvals, and payment remittance
- Gathers supporting documentation for corporate card expenses
- Runs Accounts Payable reports, as needed – vendor activity, payment status, and ad-hoc requests
- Organizes both soft and hard copy AP supporting documents
- Communicates with vendors regarding invoices and payment, as needed
- Places orders for Operations Support in accordance with policies and procedures
- Completes payments and controls expenses by receiving, processing, verifying and reconciling invoices
- Assists with month-end closing activities related to accounts payable, including reconciliations, posting entries and accruals
- Assists with ad hoc reporting from general ledger
- Investigates and resolves problems associated with processing of invoices and payments
- Manages vendor payment methods and prepares batch check runs, credit card payments, wire transfers and ACH transactions
- Collects and maintains vendor tax documentation and assists in annual 1099 reporting
- Maintains accurate financial records and documentation related to accounts payable transactions
- Ensures compliance with company policies, procedures, and accounting standards
- Performs other duties related to the accounting or financial management objectives of the company
ROLE QUALIFICATIONS
EDUCATION & EXPERIENCE
REQUIRED
- High school diploma or equivalent
- At least two (2) years of accounts payable or general accounting experience
- Proficient in Microsoft Office applications with high level of proficiency in Excel
- Excellent organizational skills with ability to multi-task
- Strong written and verbal communication skills
- Strong analytical skills with attention to detail
- Effective problem solving and decision making
PREFERRED
- Bachelor’s Degree
- Prior experience with NetSuite and/or Ramp
- Experience with AP automation software a
KEY COMPETENCIES
- Results-Oriented: ability to plan, schedule and organize professional schedule to achieve strategic goals within or ahead of established time frames
- Adaptability to Change: ability to be flexible and supportive, react swiftly to and able to positively and proactively assimilate change in rapid growth environment
- Interpersonal Communication: ability to choose a communication behavior that is both appropriate and effective for a given situation; the ability to understand and manage your own emotions, as well as recognize and influence the emotions of others
- Team Orientation and Collaboration: ability to successfully build and maintain collaborative relationships to work effectively together as a team through shared responsibility, respect, and empathy to complete a shared goal for a common good
- Accountability: ability to act with a clear sense of ownership; takes personal responsibility for decisions, actions, deliverables, and failures; establishes clear responsibilities and processes for monitoring work and measuring results; embraces experimentation, creativity, and positive change
- Cultural Competence: ability to understand and respect values, attitudes, beliefs, and morals of the member that differ across cultures, and to consider and respond appropriately to these differences in planning, implementing, and evaluating programs and services
WORKING CONDITIONS/EQUIPMENT USE
- Work is performed indoors in a typical office environment - not substantially exposed to adverse environmental conditions
- Must be able to lift up to fifteen (15) pounds
- Frequent use of office machines to include telephone, computer, and printer
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