Administrative Assistant- IHS

NOTICE OF VACANCY

We envision 6000 Thinkers. Thinking is foundational to the development of self and society. It is the cornerstone of all creative ideas and problem-solving, new scientific discoveries, new products and services, individual and organizational learning, education, business success, interpersonal and intrapersonal communications, all social change and even democracy itself. Our vision is what we see. It motivates us. Our vision is audacious.

Our mission is to engage, educate, and empower. We will strive to engage all students in the importance and relevance of thinking; to educate every learner to communicate, comprehend, and collaborate for understanding; and to empower all in the ICSD to achieve academic excellence.

Position Title: Administrative Assistant

Brief Description: The work involves performing a wide variety of administrative activities and tasks as the Ithaca High School Registrar. Duties include, but are not limited to, maintaining confidential student records and data; possessing knowledge of and implementing NYS registration rules and regulations, as well as other relevant laws such as ESSA, McKinney-Vento, FERPA, Special Education Rights, and regulations/services pertinent to Special Education, Immigrants & Migrants, ELL students, and Military. The candidate should be comfortable interacting with visitors, students, families, alumni, outside schools, and external agencies. This role requires managing complex record-keeping systems and offering assistance to administrators. Responsibilities include creating the IHS grading calendar, overseeing notifications related to progress reports and report cards, verifying entered grades, generating At Risks lists for IHS Admin, and maintaining the course catalog and other duties related to School Tool and CYNRIC data systems. Additional duties may be assigned by the Principal and administrative team.

Location(s): Ithaca High School

Anticipated Start Date: 05/01/2025

Posting Dates: 03/28/2025 - Until Filled

Number of Vacancies: 1

Hours per Week: 38.5

Civil Service Jurisdictional Class: Competitive

Required Qualifications

• The Ithaca City School District is committed to eliminating race, class, and disability as predictors of academic performance, co-curricular participation, and discipline. Qualified candidates will demonstrate a basic awareness of these commitments and a strong willingness to support these efforts.
• This is a high-level clerical position requiring a proven ability to understand and interpret complex written and verbal instructions; exhibit an exceptional level of professionalism; with meticulous attention to detail.
• Must be eligible for appointment as a Administrative Assistant by Civil Service
  
  

Civil Service Requirements

• (a) Possession of an Associate's degree and two (2) years of clerical, administrative or office management experience which shall have involved maintaining electronic records in a database or spreadsheet application and preparing reports; or
• (b) Graduation from high school or possession of a high school equivalency diploma and four (4) years of clerical, administrative or office management experience which shall have involved maintaining electronic records in a database or spreadsheet application and preparing reports; or
• (c) An equivalent combination of training and experience as defined by the limits of (a) and (b).
  
  

Note: College degrees must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education and/or U.S. Secretary of Education. If an applicant's degree was awarded by an educational institution outside the United States and its territories, the applicant must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found at https://www.cs.ny.gov/jobseeker/degrees.cfm. Applicants are responsible for payment of the required evaluation fee.

Internal Applicants: Apply online at ithacacityschools.schoolfront.com | Step by step Guide

Internal EA Applicants can send their letter via email at recruitment@icsd.k12.ny.us.

If you are a substitute or in the process of onboarding and haven't officially started, you will be considered an external applicant.

External Applicants: Apply online at ithacacityschools.recruitfront.com

In order for us to receive your application you must complete the following three steps on Recruitfront:

• Create a RecruitFront profile: If it's the first time applying to ICSD
• Create an Application: Checkmark School Related Personnel Only!
• Apply to Job Posting: After finishing step 2, select APPLY on the job posting.
  
  

Salary Range: $27.50 hr. in accordance with Collective Bargaining Agreement

The Ithaca City School District does not unlawfully discriminate in employment on the basis of age, race, color, religion, creed, ethnicity, national origin, sexual orientation, gender identity and expression, military status, veteran status, sex, disability, predisposing genetic characteristics, marital status, familial status, domestic violence victim status, or other federal/state protected status.