What are the responsibilities and job description for the HR Assistant position at J J Choice Inc?
Benefits:
- Competitive salary
- Flexible schedule
- Opportunity for advancement
- Paid time off
- Training & development
Job Overview:
We are seeking a highly organized and detail-oriented HR Assistant to support the day-to-day operations of our Human Resources department. The HR Assistant will assist with recruitment, employee onboarding, record keeping, and various HR functions to ensure smooth operations within the company.
Key Responsibilities:
- Assist the hiring process by posting job ads, vetting candidates, and scheduling interviews, and following up with candidates.
- Obtain all candidates hiring documents including references, license (where applicable), background clearances, identifying documents etc.
- Facilitate new employee onboarding, including preparing necessary documents, conducting orientation sessions, and ensuring compliance with company policies.
- Create new employee personnel file to include all items as listed on the Employee File Checklist
- Work with the Client Care Coordinator and HR to determine caregiver’s skills to be assigned to shifts based on skill assessments
- Work in concert with the Client Care Coordinator in creating and filling clusters for Old Colony and Bristol Elderly Services
- Schedule caregivers in our scheduling system help resolve issues associated with caregivers' schedules
- Facilitate new hire orientation including mandatory in-services, policy and procedure review, software training, and payroll process, Basic Caregiving Standards.
- Enter all new hire information into the designated software and schedule shift coverage
- Use and/or enhance social media venues such as Facebook to promote recruitment.
- Plan and conduct job fairs and participate in community job fairs.
- Participate with key Visiting Angels team members in the development of retention programs particularly focused on the transitional period of employment.
- Maintain and update employee records in the HR database, ensuring accuracy and confidentiality.
- Ensure compliance with labor laws and company policies by maintaining accurate HR documentation.
- Assist with the preparation of HR reports and metrics as required by management.
- Provide general HR support and guidance to employees on HR-related matters.
- Help coordinate training programs and track employee participation.
- Check employee attendance and monitors leaves, tardiness, and absences
- Perform orientations and update records of new staff by using our scheduling system
- Handle HR-related correspondence, schedule meetings, and perform other administrative tasks as assigned
Qualifications:
- Education: Associate degree in Human Resources, Business Administration, or a related field preferred. Relevant experience will also be considered.
- Experience: 1-2 years of experience in an HR support role or administrative capacity.
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Skills:
- Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to handle confidential information with discretion.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to use Scheduling Software such as ClearCare, AxisCare etc
Familiarity with HR software and applicant tracking systems (ATS) is a plus.
- Strong organizational skills and attention to detail
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Attributes:
- A proactive and self-motivated approach.
- Strong interpersonal skills with the ability to work well in a team environment.
- Ability to multi-task and prioritize effectively.
- Attention to details
- Initiative
- Emotional Intelligence
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Additional Information:
- Competitive salary based on experience.
- We offer a supportive and dynamic work environment, with opportunities for career growth.
Salary : $21 - $23
