Executive Assistant

Job Title: Executive Assistant to CEO & COO

About Us:

J&J Earthworks, INC. is a rapidly growing civil construction company specializing in earthmoving, site development, and infrastructure projects. We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to our CEO and COO. This role is critical in ensuring smooth daily operations and enabling the leadership team to focus on strategic growth initiatives.

Position Summary:

The Executive Assistant (EA) will serve as a key support partner to the CEO and COO, handling a variety of administrative, operational, and strategic tasks. The ideal candidate is a self-starter with strong problem-solving skills, excellent communication abilities, and a high level of discretion.

Key Responsibilities:

• Administrative Support: Manage calendars, schedule meetings, and coordinate appointments for the CEO and COO. Ensure time is effectively allocated based on priorities.
• Communication Management: Handle emails, phone calls, and correspondence on behalf of the executives. Draft reports, presentations, and other business documents as needed.
• Meeting Coordination: Prepare agendas, take detailed meeting notes, and track follow-up action items to ensure accountability.
• Travel Arrangements: Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.
• Project Assistance: Support special projects, research, and process improvements that enhance operational efficiency.
• Confidentiality & Discretion: Handle sensitive company and personnel information with utmost professionalism and confidentiality.
• Office Coordination: Liaise with internal teams, vendors, and clients to ensure smooth daily operations.
• Event Planning: Assist in organizing company events, team meetings, and off-site retreats.
• Document Management: Maintain organized digital and physical filing systems for critical business documents and contracts.
• Process Improvement: Identify and implement administrative process improvements to enhance workflow and productivity.

Qualifications & Skills:

• Experience: Minimum 3 years of experience as an Executive Assistant, preferably in the construction, engineering, or industrial sector.
• Education: Bachelor's degree in Business Administration, Communications, or a related field preferred but not required.
• Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and project management tools.
• Communication Skills: Excellent written and verbal communication skills with strong attention to detail.
• Organizational Skills: Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• Problem-Solving: Proactive approach with the ability to anticipate needs and resolve issues independently.
• Professionalism: High level of integrity, discretion, and professionalism when handling sensitive matters.
• Adaptability: Ability to thrive in a dynamic, growing company with evolving priorities.

Why Join Us?

• Growth Opportunity: Be part of a fast-growing construction company with a leadership team that values innovation and efficiency.
• Competitive Compensation: Salary commensurate with experience, plus benefits.
• Team-Oriented Environment: Work closely with industry leaders in a supportive and collaborative workplace.
• Impactful Role: Play a crucial role in shaping the company’s success by providing direct support to key decision-makers.

J&J Earthworks, INC. is an equal-opportunity employer. We encourage applications from all qualified candidates.

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 10 hour shift

Ability to Relocate:

• Jacksonville, NC 28540: Relocate before starting work (Required)

Work Location: In person

Salary : $40,000 - $50,000