What are the responsibilities and job description for the Administrative Assistant position at J.M. Cope, Inc?
Founded 40 years ago, J.M. Cope is one of the region’s most respected commercial construction and program management firms. Serving clients in healthcare, industrial, institutional, municipal, office, retail, and worship markets, J.M. Cope is built upon a foundation of integrity, quality, and faith.
Our vision is simple. We want to be the light in the community. We do that by building quality projects that help our communities grow as well as building leaders in our community. If you are looking to join a dynamic construction company that embraces the values of integrity, safety, care, innovation and excellence, J.M. Cope may be the place for you!
The Administrative Assistant plays a crucial role in supporting the daily operations of the North Carolina office. This position involves handling administrative duties, coordinating with contractors and clients, managing project documentation, and ensuring that operations run smoothly and efficiently.
Qualifications/Experience:
- High school diploma or equivalent.
- 3-5 Years of experience in office administration.
- Proficient with Microsoft Office or related software with the ability to learn new or updated software.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Flexible and adaptable in various situations and when interacting with many different personalities.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to adapt to the needs of the organization and employees.
- Ability to prioritize tasks, excellent organization skills and attention to detail.
- The ability to communicate effectively both written and oral.
- Excellent listening skills.
- Ability to work with co-workers, clients, subcontractors, and vendors in a professional manner.
- A good team player, self-confident, motivated, and independent.
- Candidates must possess a strong work ethic.
- Construction background is a plus
Essential Duties and Responsibilities:
- Answers and transfers phone calls, screening when necessary.
- Data entry and scanning
- Maintains filing systems as assigned for required documents
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
- Provide administrative support to the project managers and construction team
- Performs other general clerical and secretarial duties as requested, which may include recordkeeping, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.
- Ability to maintain confidential and meticulous records.
- Must be reliable and extremely trustworthy.
- Performs other related duties, actions and responsibilities as needed.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift 15 pounds at times.
- This is a part-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 12 p.m.
Relationships:
- Reports to the Vice-President of NC
- Interacts with staff, leadership and is a representative of the company.
**This Job Description does not cover all the required duties, activities, skills, functions, responsibilities of the position, and working conditions, any of which may change at any time according to the sole and absolute discretion of company with or without notice.
J.M Cope is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.
