Assistant Project Manager

Position Description:

The Assistant Project Manager’s primary responsibility is to assist the Project Manager and Superintendent on assigned projects. The position assists in the management of the overall project direction, completion, and financial outcome. The Assistant Project Manager works under supervision, assists in management and/or coordination of on-site staff and gathers and distributes information. The Assistant Project Manager must be a flexible and adaptable team-player, as well as have strong time management, communication, and client service skills.

Qualifications/Experience:

• High school diploma or equivalent 
• Preferred Bachelor’s degree from an accredited construction or civil engineering program.
• Valid Driver’s License 
• Minimum Experience: 2 years of related experience preferred.
• Strong computer skills including proficiency using Excel and Word; project management and scheduling software knowledge helpful.
• Excellent verbal and written communication skills and the ability to establish and maintain effective working relationships with clients, subcontractors, and office staff.
• Use required office equipment proficiently; plan and organize work effectively; analyze problems, propose reasonable solutions, make logical decisions, carry-out decisions made, and follow-up with feedback where appropriate.
• Good listening skills – the ability to communicate with coworkers.
• A good team player, self-confident, motivated, and independent. 
• Candidates must possess a strong work ethic.

Essential Duties and Responsibilities:

• Work with the project team to prepare for the project start up.
• Work with project management and field staff to perform on-site quality control reviews and ensure adherence to project specifications.
• Work with the project management and field staff to monitor production and complete associated reporting.
• Work with project management and field staff to provide accurate information to complete various reports and compose original correspondence.
• Work with the project team in creating bid invitation lists and communicating with sub-contractors to ensure adequate bid coverage.
• Attend project meetings on an as needed basis.
• Work with project management and field staff to organize and complete close-out activities, including the punch list, resolution of warranty issues, O & M manuals, and as-built drawings.
• Work with Project Manager and Superintendent to maintain submittal logs and ensure the timely receipt and review of submittals and shop drawings.
• Work with Project Manager and Superintendent to write, submit, and keep track of RFIs.
• Take meeting notes, prepare, and distribute meeting minutes.
• Work with project team on completing bid forms.
• Updates construction documents with addendum, RFI’s, construction bulletins. etc.
• Work with project management and field staff to complete Cost information.
• Attend all Superintendent and Project Management Meetings.
• Work with the project team with the ordering of materials needed to successfully execute the project.
• Verify accurate payment of subcontractors and material suppliers.
• Works with the Project Manager & Superintendent in developing, maintaining, and revising the project schedule.
• Manage the relationship and work of assigned sub-contractors & suppliers.
• Demonstrate, communicate, and reinforce Company safety policies and procedures.
• Ensure that the work is built to the most up to date drawings, specs., addendum, standards, etc.
• Develop and maintain a clear understanding of the specifications, drawings, standards, and subcontractor & supplier scope of work, etc.
• Interpret specifications, designs and drawings and prepare quantity takeoffs.
• Prepare drawings and sketches to support construction work, change orders, estimates, etc.
• Verify work-in-place quantities for invoicing/pay quantities.
• Work with the Superintendent to ensure craft timecards are completed accurately, reflecting hours worked and tasks worked on; verify cost codes to all purchases, timecards, contracts, equipment time and any other item involving cost.
• Takes weekly jobsite photographs with drone and catalog photographs in an organized digital filing system.
• Works with the Safety Committee to ensure adherence to project safety requirements and records are accurately maintained.
• Prepare project status reports.
• Gather and prepare documentation for any potential disputes.
• Gather and prepare information for change orders for Project Manager approval and submission to appropriate party.
• Show initiative in taking on additional duties and responsibilities as schedule allows.
• Performs other duties, actions and responsibilities as needed.

Physical Requirements:

• This is a full-time, in-office position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. as well as evening and weekend work that may be required as job duties demand. Overtime may be required to meet project deadlines. 
• Extended periods of time working on a computer and performing repetitive keyboarding activities.
• Extended periods of time performing work over the phone and participating in group conference call
• While performing the duties of this job, the employee is regularly required to stand, walk, talk, and hear. The employee is frequently required to sit; use hands to finger, handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl. The employee will require the physical ability to climb permanent and temporary stairs, passenger use of construction personnel hoists, ability to climb ladders and negotiate work areas under construction. The employee must frequently lift and/or move up to 10 pounds and occasionally lift/move up to 50 pounds. Performance for this job requires close and distance vision.
• Must be able to visit job sites.

**This Job Description does not cover all the required duties, activities, skills, functions, responsibilities of the position, and working conditions, any of which may change at any time according to the sole and absolute discretion of company with or without notice

Relationships: 

• Reports to the assigned Project Manager and the VP of the area.
• Interacts with staff, leadership and is a representative of the company. Always Represent JMC with the utmost integrity.

As a member of the J.M Cope Team, you can expect:

• Medical, Dental, Life, Short/Long-term Disability
• 401-K Plan
• Holiday Pay
• Paid Vacation
• Parental Leave
• Family and Medical Leave
• Sick/Personal Leave
• Military Leave
• Bereavement Leave
• Jury Duty Leave
• Worker Comp
• Education and Training Reimbursement
• Competitive Salary