Legal Administrative Assistant

Job Description:

What you would do:

• The Legal Administrative Assistant will be required to use requisite experience and knowledge to assist timekeepers in managing the unique components of intellectual property litigation as well as the necessary processes and expectations in the intellectual property practice area
• Assist in day-to-day litigation administrative support including processing received filings through the appropriate platform and distributing as instructed
• Assist in other aspects of trial preparation such as schedule any mediations, arbitrations, or hearings
• Prepare and E-File pleadings as instructed with the appropriate courts, working with cross-office litigation teams as necessary
• Create, maintain and close client and matter files
• Manage the conflicts check process for new matters
• Prepare engagement agreements and establish necessary financial information to allow for time entry and invoicing
• Enter time on behalf of assigned timekeepers, process payment requests, submit expense reimbursements and coordinate the client billing process
• Schedule meetings, conference calls and travel arrangements
• Other administrative tasks, as assigned

What is expected:

• Ability to problem-solve
• Excellent interpersonal, verbal and written communication skills are a requirement for this position (e.g., via phone, web/videoconference)
• Ability to concentrate on tasks, make decisions and work calmly and effectively in a high-pressure, deadline-orientated environment
• Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
• Willingness to be flexible with time and adjust to a changing work environment
• Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation in a collaborative environment
• Ability to use sound judgment and discretion in dealing with highly confidential information
• Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations

What is required:

• 3 years of legal administrative experience, with a background in litigation
• Trial support experience strongly preferred
• Experience at Am Law 50/100 firms strongly preferred
• Minimum of high school graduation or GED; paralegal certificate or business degree preferred
• Proficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint)
• Current Notary Public Commission

What we offer:

• Flexible working environment for work-life success
• Opportunity to participate in firm-sponsored volunteer events
• Wellness programming with personalized content and activities
• Professional environment and the opportunity to work with experts at the top of their fields
• Variety of health plan options, as well as dental, vision and 401(k) plans
• Generous paid time off

Job Type: Full-time

Pay: $24.05 - $29.49 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Do you have experience in Trial support ?
• Do you have experience at Am Law 50/100 firms?

Education:

• High school or equivalent (Preferred)

Experience:

• legal administrative: 3 years (Preferred)

Work Location: In person

Salary : $24 - $29