PROCUREMENT OFFICER

Deadline to Apply : February 14, 2025

Salary Minimum : $50,101 annually (Possibly more based on experience)

Vision

Our commitment is to cultivate a safe, engaged community, attuned to the needs of its citizens. Honoring the past, enhancing the present, and advancing the future.

Mission

Jackson County is dedicated to providing services that fuel economic growth and ensure public safety. Prioritizing wise stewardship of material, fiscal, and natural resources and enhancing our cultural heritage through collaborative governance and community participation.

Values

FOR Jackson. For Future. For YOU.

Role and Responsibilities

Under supervision of the Administrative Services Director, this position performs administrative, purchasing, and contract work for the County. Work involves planning, developing and implementing policy and procedures for negotiating and entering into contracts to procure services, supplies and equipment for County departments at prices and quality standards that best benefit the County. Employee is responsible for preparing bid specifications, reviewing bid replies and proposals, awarding purchasing contracts, and administering contracts for materials, supplies and / or services. Employee is also responsible for managing and maintaining inventories, and general bookkeeping duties associated with acquisition and transfer of supplies and equipment.

Essential Job Functions

Plans, organizes, develops, and coordinates effective purchasing procedures for the requisition and procurement of materials, equipment, and services

Prepares purchase specifications and conditions to elicit competitive pricing from a variety of vendors; oversees advertising of formal bid notices in adherence with state general statutes; reviews and evaluates vendors' proposals to determine compliance with stated specifications and conditions.

Drives innovative approaches to the purchasing function and leads to the development and implementation of improved processes using modern technology

Maintains the integrity of the public procurement process

Designs, develops, and maintains procurement policies and procedures; recommends policies to the Board of County Commissioners regarding the procurement of goods, supplies and services

Assures compliance with local, state, and federal purchasing policies, procedures, and regulations governing public purchasing and competitive bidding

Administers the County Purchasing Card program

Work in a consultive capacity with other departments in managing large county projects with respect to purchasing activities

Compiles and maintains various files and data concerning vendor lists, prices, commodity availability, specifications, and other resource material.

Prepares, edits and executes contractual documents for procurement of construction and professional and other services; assists with administration of approved contracts, as requested.

Reviews insurance certificates to ensure propriety of coverage offered, limits, issuance and expiration dates and ratings of insurance carriers.

Approves invoices for purchase of supplies, materials and / or services by department.

Assists in development of purchasing division budget; assists other departments in developing budget proposals.

Work with the Clerk / finance department to facilitate audits, payment processing requests and other matters as needed.

Participates in meetings, workshops, and seminars

Adheres to work schedule and attendance requirements ,  including nights and weekends

Performs other work as directed and required

These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required.)

Qualifications and Education Requirements

Associate’s degree and 5 years of experience as described above; or

Bachelor’s degree and 4 years of experience as described above; or

Master’s degree and 3 years of experience as described above; or

An equivalent combination of education, training, and / or experience.

Proficient personal computer skills required.

Possession of a valid driver's license.

Knowledge, Skills, and Abilities

Knowledge of the principles of modern management practices and of all aspects of procurement management, including development, maintenance and revision of records and controls

Knowledge of supply sources and price trends

Knowledge of procurement in the public sector environment

Knowledge of all laws, regulations, and county procedures governing procurement

Ability to work independently or as part of a team, perform under pressure in a fast-changing environment, manage several projects at once and handle set deadlines

Ability to supervise, develop, and organize the work of staff

Ability to plan and organize work and manage time

Ability to prepare specifications and invitations to bid and the ability to analyze bids

Ability to communicate effectively verbally and in writing including public speaking and preparing written reports and memoranda

Ability to establish and maintain effective, courteous working relationships with public officials, peers, other divisions and departments, and citizens

Ability to remain calm in stressful situations and to take a teamwork approach to the job by cooperating with others, offering to help others when needed, and considering larger organization or team goals rather than individual concerns

Additional Requirements

Physical Requirements : Must be physically able to operate a variety of automated office machines including computers, copiers, facsimile machines, etc. Must be physically able to operate a motor vehicle in a safe manner.  Must be able to exert up to 20 pounds of force occasionally, and / or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.   Physical demand requirements are in excess of those for Sedentary Work.  Light Work usually requires walking or standing to a significant degree.  However, if the use of arm and / or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

Data Conception : Requires the ability to compare and / or judge the readily observable, functional, structural or compositional characteristic (whether similar to or divergent from obvious standards) of documentation of policies and procedure.

Interpersonal Communication : Requires the ability to speak and / or signal people to convey or exchange information.  Includes receiving instructions, assignments and / or directions from superiors.

Language Ability : Requires the ability to read a variety of correspondence, reports, forms, manual, invoices, surveys, etc.  Requires the ability to prepare correspondence, reports, forms, meeting minutes, news releases, purchase orders, etc., using prescribed formats and conforming to all rules of punctuation, grammar diction, and style.  Requires the ability to speak to people with poise, voice control and confidence.

Intelligence :   Requires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardized exists; to interpret a variety of instructions furnished in written, oral diagrammatic, or schedule form.

Verbal Aptitude :   Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions.  Must be able to communicate effectively and efficiently in standard English.

Numerical Aptitude :   Requires the ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; to determine percentages and decimals; to interpret graphs; and to compute discounts, interest, profit and loss, and ratios and proportions.

Form / Spatial Aptitude :   Requires the ability to inspect items for proper length, width, and shape.

Motor Coordination :   Requires the ability to coordinate hands and eyes rapidly and accurately in using automated office equipment.

Manual Dexterity :   Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc.  Must have minimal levels of eye / hand / foot coordination.

Color Discrimination :   Requires the ability to differentiate between colors and shades of color.

Interpersonal Temperament :   Requires the ability to deal with people beyond giving and receiving instructions.  Must be adaptable to performing under stress and when confronted with persons acting under stress.

Physical Communication : Requires the ability to talk and / or hear : (talking :   expressing ideas by means of spoken words; hearing - perceiving nature of sounds by ear).  Must be able to communicate via telephone.

Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.)

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add, or remove duties and assign other duties as necessary. This job description does not constitute a written or implied contract of employment.

Salary : $50,101