Admin Assistant (Part-time)

About the Company - Jade Global is seeking a highly motivated and organized individual to join our team as an Administrative Assistant. In this role, you'll play a vital role in supporting our daily operations and ensuring a smooth workflow.

This role will be a part-time opportunity.

About the Role - Job Duties:

• Maintain all immigration paperwork (printing paperwork for signature, collecting required checks, posting LCA’s, printing and filing PAF)
• Coordinate new hire kit for new hires
• Manage all orders with vendors for HR and Marketing purchases
• Assist with event planning and coordination
• Create fliers and signage for HR events
• Assist with maintaining
• Check the mail in office
• Assist in maintaining physical employee files and HRIS
• Answer and direct incoming calls
• Greet employees and guests upon entry and exit
• Maintain break rooms with full stocked items (check daily)
• Ship and receive all documents and packages
• Pick up any required items for the office (supplies, decorations, breakfast, etc.)
• Maintain corporate apartment (house cleaner, calendar bookings, handyman)
• Work with talent acquisition on room bookings and schedule for onsite interviews
• Organize food orders for meetings and events.
• Order breakfast/weekly lunch for employees
• Help coordinate HR and marketing events
• Assist managers in coordinating team events
• Complete all required travel bookings
• Print badges and send access requests to property managers
• Order business cards for new hires

The Ideal Candidate

• Possesses a can-do attitude and a willingness to go the extra mile.
• Demonstrates excellent communication and interpersonal skills.
• Highly organized and detail-oriented, with the ability to prioritize tasks effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Adaptable and flexible, with the ability to thrive in a fast-paced environment.

Although our standard hours are Monday-Friday from 10:00 am to 2:00 pm, a willingness to be flexible is essential. 2 days to work from Office.

Join Jade Global and Make a Difference! GPTW certified!

Expected hours: 20 – 25 per week

Pay range and compensation package - Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries of the position across all US locations. Within the range, individual pay is determined by work location and additional job-related factors, including knowledge, skills, experience, tenure and relevant education or training. The pay scale is subject to change depending on business needs. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Additional compensation may include benefits, discretionary bonuses, and equity.

Equal Opportunity Statement - Include a statement on commitment to diversity and inclusivity.