Administrative Assistant

Job Title: Administrative Assistant

Job Type: Part- time (Expected hours: 20 hrs per week)

Location: San Jose, CA

Jade Global is seeking a highly motivated and organized individual to join our team as an Administrative Assistant. In this role, you'll play a vital role in supporting our daily operations and ensuring a smooth workflow. This role will be a part-time opportunity.

Job Duties:

• Maintain all immigration paperwork (printing paperwork for signature, collecting required checks, posting LCA s, printing and filing PAF)

• Coordinate new hire kit for new hires

• Manage all orders with vendors for HR and Marketing purchases

• Assist with event planning and coordination

• Create fliers and signage for HR events

• Assist with maintaining

• Check the mail in office

• Assist in maintaining physical employee files and HRIS

• Answer and direct incoming calls

• Greet employees and guests upon entry and exit

• Maintain break rooms with full stocked items (check daily)

• Ship and receive all documents and packages

• Pick up any required items for the office (supplies, decorations, breakfast, etc.)

• Maintain corporate apartment (house cleaner, calendar bookings, handyman)

• Work with talent acquisition on room bookings and schedule for onsite interviews

• Organize food orders for meetings and events.

• Order breakfast/weekly lunch for employees

• Help coordinate HR and marketing events

• Assist managers in coordinating team events

• Complete all required travel bookings

• Print badges and send access requests to property managers

• Order business cards for new hires

• The Ideal Candidate

• Possesses a can-do attitude and a willingness to go the extra mile.

• Demonstrates excellent communication and interpersonal skills.

• Highly organized and detail-oriented, with the ability to prioritize tasks effectively.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

• Adaptable and flexible, with the ability to thrive in a fast-paced environment.

• Although our standard hours are Monday-Friday from 10:00 am to 2:00 pm, a willingness to be flexible is essential.