Office Manager - Office of the President

State Role Title: Administrative Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Strategic Planning and Engagement

Department: 100379 - Planning, Analytics, Institutional Resear

Pay Rate: Pay Range

Specify Range or Amount: $41,500 - $44,500

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 12/16/2024

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The Office of Planning, Analytics and Institutional Research (PAIR) is accepting applications for an Office Manager position.

The Office Manager will provide assistance to PAIR by managing multiple budget lines, overseeing facility needs, assisting the executive director in administrative tasks, and completing/submitting questionnaires for internal and external audiences, among other administrative duties.

Duties and Responsibilities:

• Serves as the office manager for PAIR. This includes answering phones, managing multiple budget lines, procuring office supplies and equipment, archiving office documents, managing inventory of office documents and equipment, managing facility maintenance needs, and handling other office manager duties as required.
• As needed, coordinates hiring logistics such as scheduling interviews, managing interview itineraries, coordinating candidate travel, and completing hiring paperwork.
• Proofreads documents such as reports and studies and formats them to ensure compliance with universal design principles.
• Serves as the administrative assistant for the executive director. Duties include scheduling meetings, completing conference travel logistics and reimbursements, updating director on status of the budget, taking minutes for occasional meetings, administratively supporting associate directors at the discretion of the director, and conducting other administrative duties to support office leadership.
• Completes complex questionnaires for external organizations and agencies (e.g., U.S. News and World Reports, Common Data Set).
• This responsibility will include working with data visualizations (data tables, dashboards, etc.) to extract and report information required by the questionnaires, working with the institutional research team and external partners to ensure accuracy.
• Other duties as assigned.

Qualifications:

Required:

• Proficient with Microsoft office products such as Word, Excel, and Adobe.
• Possess strong attention to detail, organizational, time management, and customer service skills.

Additional considerations:

• Relevant administrative experience in an office setting.
• Familiarity with administrative and financial processes and systems, such as budget management and procurement.
• Data literacy skills, such as managing data spreadsheets, locating and interpreting data from different sources, and manipulating dashboards to find answers to questions.
• Openness to change and learning new skills, particularly as it relates to information systems and new technologies.

Additional Posting Information:

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.